volunteer administration jobs

Near harrogate, yorkshire
4Jobs Found

4 jobs found for volunteer administration jobs Near harrogate, yorkshire

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Head of Estates

Reserve Forces' And Cadets' Association For Yorkshire And The Humber

York, Yorkshire
1 day ago
York, Yorkshire
£40k Per Year
1 day ago
£40k Per Year

Head of Estates
SALARY: £40,000 pa

I am pleased to be able to advertise the post of Head of Estates and a rare opportunity to join my senior leadership team. The successful applicant will support the delivery of my mission, which is to ensure Reserves and Cadets in Yorkshire and Humber thrive and endure. We are advertising for an individual who can deliver an optimised, safe, fit for purpose volunteer estate, which is progressively modernised to meet future challenges within a delegated budget and supported by a small team of subject matter experts, administration staff and professionals. 

Key Experience Required for the Role
We are seeking a trustworthy and respectful Head of Estates to join the organisation. The successful candidate will possess Senior Executive Officer Leadership experience and have a proven ability to lead a team in a demanding delivery context through significant change. As well as this, you must have Project Management experience in Infrastructure and have a good working knowledge of Health and Safety legislation. A full driving licence (group B) is also essential for this position.

About Us
At Reserve Forces' and Cadets' Association for Yorkshire and The Humber (RFCA YH) we champion Yorkshire and The Humber's Reserve Forces' and Cadets' through community and corporate engagement, estate management and recruitment support to local Reserve Units and Cadet Detachments. 

We have been the voice for Yorkshire and The Humber's Navy, Army and Air Force Reservists and Cadets since 1908.

Interested? If yes then please hit the apply now button.

The closing date for applications is Wednesday 31st March 2021 and successful applicants will be notified of an invitation to interview by Friday 9th April 2021.

Subject to national restrictions, it is intended to hold face to face interviews, in a COVID secure environment in York, on 22nd April 2021. 

REFERENCE: GJ2125
ROLE: Head of Estates
LOCATION: York

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Operational Support Manager

National Health Service

York, Yorkshire
6 days ago
York, Yorkshire
6 days ago

Operational Support Manager

Nimbuscare Ltd

The closing date is 12 March 2021

Job overview

As an Operational Support Manager (OSM), the post holder will work as part of a dynamic team in delivering a safe and effective service for the mass delivery of COVID-19 vaccinations. In particular, the post holder will be responsible for supporting the operational delivery of the local and national mass vaccination site, managing the administrative function to ensure the smooth running of the site.

Main duties of the job

The OSM will be accountable for the rostering system, coordinating workforce needs, managing logistics, consumables and equipment requirements. The OSM is responsible for ensuring appropriate governance and risk management and acts as the escalation point for resource issues impacting the delivery of the site.

Due to the nature of the role, the post holder will be based on site and will be required to work on a rota where shifts may fall between 07.00-21.00 over any 7 days. Secondments are welcome subject to permission from your employing organisation.

About us

Nimbuscare is one of the largest 'at scale' providers of primary care in the North of England, caring for more than 250,000 people.

Our membership includes 11 GP Practices who are all passionate about delivering high quality local care for local people.

We work collaboratively across the York area, delivering new, innovative and sustainable health care services.

Building on the strengths of our individual member practices, we can also share the workload and meet the increasing challenges we face.

This approach allows us to share resources, expertise and services; work as one single entity to tender for services; and improve the way that services delivered by different GP practices and providers integrate.

As leaders in local care, our goal is to work together across the health and care system to improve the health, wellbeing and experience of the people we serve.

Job description

Job responsibilities

Working closely with the senior management of the site and the organisation your duties and responsibilities will include:

Coordinate all operational support activity for the smooth running of the site.

Make decisions on day to day support required for the successful delivery of the operational support and administrative function.

Responsible for the achievement of safety, quality, and performance targets.

Manage and coordinate the rostering system.

Monitor and coordinate staff demand and availability, ensuring there is enough staff required for the operation of the site (and control for instances such as sick leave).

Support in the management of vaccination performance, ensuring it is maintained and identifying and implementing process improvements.

Assess, plan, implement, manage and evaluate the delivery of operational support to the vaccination programme.

Ensure the entire mass vaccination process is optimised in regard of resourcing and demand.

Implement appropriate workforce models which support the delivery of vaccinations against national targets.

Responsible for individual and team performance management.

Effective line management of the operational support function including managing performance, attendance, and conduct.

Ensure the timely completion of all relevant reports.

Communicate with internal staff and external agencies to ensure compliance with performance targets and safety standards.

Responsible for the ordering of vaccines and subsequent workforce planning to achieve delivery against national targets in accordance with safe staffing.

Liaise with GP practices, NHS organisations and private healthcare organisations to achieve appropriate resource allocation for the delivery of the vaccination programme.

Responsible for the correct sign off and accuracy for the sites payroll, liaising with Finance, HR and invoicing organisations to ensure all workers are paid correctly.

Ensure the safe custody, supply and administration of vaccines, PPE, systems and associated items.

Support with the formulation of long term plans to support with the delivery of COVID-19 vaccinations in accordance with national directives.

Lead on the development of policies and procedures for the operational support function as per service requirements and national guidelines.

Maintain consistent application of all relevant policies and procedures, ensuring compliance at every level.

Utilise a range of information systems to monitor and manage orders, deliveries, staffing, patient data, reporting and finances.

Embed new ways of working in the operational support team and develop, coach and upskill the team in line with continuous improvement principles.

Liaise with third parties to support the effective service delivery, including security, traffic and facilities.

Review all complaints, identify trends, and escalate as per site processes.

Coach and mentor the operational support team on effective conflict resolution and complaints management procedures.

Responsible for the timely response to queries and effective management of the relevant Nimbuscare shared inboxes.

Plan effective recruitment strategies to ensure the sustainable delivery of the service, including admin and volunteer support.

Ensure compliance within the operational support function and deliver against CQC KLOE targets.

Map improvement plans and liaise with the clinical leads, duty managers and site managers to deliver quality patient care and experience in the vaccination programme.

Hold overall accountability for record keeping and compliance with GDPR for the site.

Person Specification

Qualifications

Essential

  • Qualification in Business Administration, Healthcare Leadership, Project Management or another relevant field or equivalent experience.

Desirable

  • Formal accreditation in project management.

Experience

Essential

  • Operational Support Management/Administrative function Management experience.
  • Line Management Experience.
  • Experience of resourcing/rostering management.
  • Demonstrable experience of payroll management/finance processes.
  • Significant experience of managing operational resources and supporting service delivery.
  • Experience of implementation projects within quality, time and financial parameters.
  • Knowledge and experience in service improvement.
  • Ability to communicate, influence and manage a wide range of stakeholder interests.
  • Confidential nature, excellent customer service and communication skills.
  • Ability to manage differing/conflicting demands.
  • Ability to problem solve independently within broad occupational policies and national guidelines in a fast-paced environment.
  • Ability to meet targets and deadlines, delivering to tight timescales deploying effective prioritisation skills.
  • Ability to work to high standards of accuracy.
  • Excellent attention to detail.
  • Excellent communication skills.
  • Negotiation and persuasion skills.
  • Demonstrable experience using robust evidence bases to implement best practice.
  • Strong finance skills and experience of significant budgetary management.
  • Computer literate with experience of using Microsoft packages such as Word, Excel and PowerPoint, as well as MS Teams and Zoom.
  • Keyboard skills.
  • Understand and observe strict confidentiality.
  • Experience with Service-Level Agreements and third party contractors.

Desirable

  • Experience of management within the NHS, general practice or other health and social care environment.
  • Experience of managing NHS contracts.
  • Experience in workforce planning for service delivery.
  • Experience leading and delivering change.
  • Experience managing Governance and assurance processes.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nimbuscare Ltd

Address

Askham Bar Vaccination Centre

Dringhouses

York

YO24 1LW


Employer's website

https://www.primarycareyork.nhs.uk/

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GP Reports Administrator

Covance

Leeds, Yorkshire
20 days ago
Leeds, Yorkshire
20 days ago
Your new employer is Covance by Labcorp, the world’s most comprehensive drug development company, dedicated to improving health and improving lives. Our unique perspectives, built from decades of scientific expertise and precision delivery of the largest volume of drug development data in the world, along with our innovative technology solutions, help our clients identify new approaches and anticipate tomorrow’s challenges as they evolve.
Covance by Labcorp is seeking a GP Reports Administrator to join the Clinical Pharmacology Services Team within the European Centre of Excellence in the heart of Leeds, West Yorkshire. Your new position is a full-time and permanent position and you will play an integral role in supporting all aspects of volunteer recruitment and study support functions for our testing and development work.
Your main responsibilities will include but not be restricted to:
- Receiving GP Report Consent Forms from potential subjects and amending the recruitment database accordingly.
- Reviewing GP Report Consent Forms for completeness, prior to sending to relevant GP.
- Using the mail merge facility on the recruitment database generate letters.
- Liaising with GPs and surgeries to expedite return of GP Reports.
- Recording receipt of GP reports into the recruitment database, updating the database as required.
- Run multiple reports from database to generate spreadsheets, letters, texts and emails.
- Scanning, quality checking and filing of GP Reports as appropriate.
- Liaising between physicians and GPs to clarify queries.
- Notifying the GPs of their patient's inclusion in studies.
- Enter medical history and demographic information from potential subjects into computerized database.
- Make recommendations for process improvement.
- Process GP Report related inquiries from subjects from the Covance by Labcorp email account.
- Liaison with Volunteer Recruitment department in coordinating all necessary information needed for successful recruitment of volunteers.
Get ready to redefine what's possible and discover your extraordinary potential at Covance by Labcorp. Here, you'll have the opportunity to personally advance healthcare and make a difference in peoples' lives with your bold ideas and unique point of view. With the support of exceptional people from across the globe and an energized purpose, you'll be empowered to own your career journey with mentoring, training and personalized development planning.
Join us as we speed the delivery of ground breaking therapies and anticipate tomorrow's drug development challenges, creating new possibilities for our clients and your career.
- Educated to GCSE or A level standard.
- Knowledgeable in computer programs.
- Strong attention to detail and high degree of accuracy.
- Ability to follow precise directions.
- Ability to prioritise workload effectively.
- High degree of professionalism and customer service.
- Recent and relevant office experience including telephone, faxing, filing and computer skills.
- Knowledge of medical terminology preferred.
#LI-SP2
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Volunteering and Events Assistant

University of Leeds

Leeds
10 days ago
Leeds
10 days ago

Are you highly organised and able to process data accurately and efficiently? Do you want to help engage a diverse community of more than 260,000 alumni worldwide?

The University is growing and offering increasingly sophisticated events and volunteering programmes, providing opportunities for alumni to engage with our community, our research, and the student experience. These operate through face-to-face, and increasingly, digital channels. Both are essential parts of our activity to strengthen the relationship with Leeds graduates and the University to benefit the whole Leeds community.

You will work across the Alumni Engagement Team to provide administrative support for Events Volunteering and International engagement, helping us ensure that we gather and process data on alumni involved, in a timely, accurate and professional way. This is crucial to our planning and review process, and helping us ensure that our activities are as effective as they can be both for alumni and the University. You will have excellent organisational skills and the initiative to manage your own workload.

You will collect and manage a large volume of data quickly and correctly, so organisational ability and attention to detail is crucial. You will be managing a wide range of administrative tasks simultaneously, so you must be able to prioritise your workload effectively. Just as importantly though, you will be a people person who works best as part of a team, and have a commitment to ‘customer’ service, whether to alumni, staff across the Alumni and Development Team, or the wider University.

At present, all our events, and most volunteering activity is run online through digital channels. We expect over time that we will begin to run in-person activity again. You will be comfortable with supporting both.

To explore the post further or for any queries you may have, please contact: 

Sarah Wilson, International Alumni Engagement Manager 

Email: s.wilson4@leeds.ac.uk 


Due to the current Government Coronavirus lockdown and social distancing measures, the interviews for this role are likely to be conducted remotely using Microsoft Teams or Zoom.  It is also expected that relevant work within these roles may be done remotely, within the UK, while these restrictions remain in place.


Please note: If you are not a British or Irish citizen, from 1 January 2021 you will require permission to work in the UK. This will normally be in the form of a visa but, if you are an EEA/Swiss citizen and resident in the UK before 31 December 2020, this may be your passport or status under the EU Settlement Scheme.



Location: Leeds - Main Campus
Faculty/Service: Professional Services
School/Institute: Alumni & Development Team
Category: Administrative and Clerical Support
Grade: Grade 4
Salary: £19,612 to £22,417 p.a.
Post Type: Full Time
Contract Type: Ongoing
Release Date: Friday 26 February 2021
Closing Date: Sunday 14 March 2021
Reference: CSADT1069
Downloads:  Candidate Brief  
No More Results

Salary

£40k Per Year

Job Type

Full Time

Posted

1 day ago

Description

Head of Estates
SALARY: £40,000 pa

I am pleased to be able to advertise the post of Head of Estates and a rare opportunity to join my senior leadership team. The successful applicant will support the delivery of my mission, which is to ensure Reserves and Cadets in Yorkshire and Humber thrive and endure. We are advertising for an individual who can deliver an optimised, safe, fit for purpose volunteer estate, which is progressively modernised to meet future challenges within a delegated budget and supported by a small team of subject matter experts, administration staff and professionals. 

Key Experience Required for the Role
We are seeking a trustworthy and respectful Head of Estates to join the organisation. The successful candidate will possess Senior Executive Officer Leadership experience and have a proven ability to lead a team in a demanding delivery context through significant change. As well as this, you must have Project Management experience in Infrastructure and have a good working knowledge of Health and Safety legislation. A full driving licence (group B) is also essential for this position.

About Us
At Reserve Forces' and Cadets' Association for Yorkshire and The Humber (RFCA YH) we champion Yorkshire and The Humber's Reserve Forces' and Cadets' through community and corporate engagement, estate management and recruitment support to local Reserve Units and Cadet Detachments. 

We have been the voice for Yorkshire and The Humber's Navy, Army and Air Force Reservists and Cadets since 1908.

Interested? If yes then please hit the apply now button.

The closing date for applications is Wednesday 31st March 2021 and successful applicants will be notified of an invitation to interview by Friday 9th April 2021.

Subject to national restrictions, it is intended to hold face to face interviews, in a COVID secure environment in York, on 22nd April 2021. 

REFERENCE: GJ2125
ROLE: Head of Estates
LOCATION: York