personal assistant jobs

Near slough, home counties
160Jobs Found

160 jobs found for personal assistant jobs Near slough, home counties

M
M

Secretary/Personal Assistant

MAGRATH SHELDRICK LLP

London, London
3 days ago
London, London
3 days ago

Job Title: Secretary/Personal Assistant

Location: London

Salary: Competitive

Details:

Top tier niche immigration London law firm is looking for an experienced Secretary/PA to assist them in the successful immigration department.

Key Responsibilities

  • Answering calls
  • Diary and inbox management, organising meetings, appointments and events
  • Documenting processes and procedures
  • Preparing training sessions
  • Implementing and maintaining procedures/administrative systems
  • Ensuring that the file folders and databases are kept up to date and organised
  • Preparing various reports in Excel
  • Supporting legal case workers with large caseloads of immigration cases
  • Typing and completing application forms
  • Scanning documents and uploading them onto government application portals
  • Initial data entries onto our case management system to open new cases
  • Copying, scanning & digital storage of client documents
  • Maintenance of files and preparation of full attendance notes
  • General administration tasks
  • Assistance with the billing of matters – creating invoices, scanning them, sending them to clients

Knowledge and Skills

  • Experience in UK Immigration is desirable but not essential
  • Experience in administrative/customer service roles
  • Experience in using MS Word, Excel, PowerPoint and Outlook
  • Excellent file management and organisational skills
  • Excellent communication skills along with a clear and confident telephone manner
  • Excellent accuracy and attention to detail
  • Ability to multitask and work on own initiative
  • Ability to deal with matters confidentially and maintain good relations with clients and staff
  • Ability to work under pressure to meet tight deadlines
H
H

Creative PA

Hiring People

Pinner, London
2 days ago
Pinner, London
£20k - £30k Per Year
2 days ago
£20k - £30k Per Year

If you’re a highly organised dynamic executive PA with a flair for creative writing…

And you’re searching for an opportunity where you’ll have significant autonomy, opportunity to write, experiment and enjoy a wide variety of responsibilities, then this is the role for you.

You’ll be joining a dynamic, growing professional services company with a huge vision to work alongside the MD.

Hours are flexible, but around 25 hours per week would be ideal, with the option to fit around school hours where applicable.

Our client’s focus is on supporting local business owners to become even more successful by increasing their profits, building stronger teams and developing their business so it can ultimately work without them. Clients participate in a range of group and individual coaching programmes, business planning days and team/ individual development programmes.

About the Role

If you’re the Creative Executive PA our client is looking for, you will join the worlds #1 business coaching company's office in Pinner.

Together, they will work with business owners/directors to grow and improve their businesses – which in turn will improve the lives of the owners/directors, their families and their employees.

About You:

•Do you love to write and are extremely articulate both in written and spoken word?
•Are you extremely likeable, charismatic and understand what makes people tick?
•Do you have excellent interviewing skills to meet new people and ask probing questions?
•Are you highly organised, goal-oriented and willing to challenge to get things done?
•Can you think outside the box, are proactive and solutions-focused and are willing to go the extra mile?
•Do you have an eye for detail?
•Are you determined and self-reliant, with an energetic and persistent nature and the ability to influence and persuade?
•Are you committed to your own development both in your area of expertise and in general?

You will be responsible for:

•Writing of creative pieces for use on websites, social media and in print
•Representing the company in front of prospective clients
•Development and writing of press releases
•Liaising with clients and prospects
•Organising Events and seminars
•Maintaining relationships with strategic partners
•Organising the MD
•Supporting the MD with clients and suppliers
•Production of hand written communication
•Recording of KPI’s within the Company
•Familiarity with a CRM system like Zoho or Hubspot is an advantage

You will benefit from:

•World Class training and development resources
•Basic pay of Full Time Equivalent of £20,000 to £25,000 p/a (Pro rata to part time), depending on experience
•OTE £5,000 Performance Related Bonus, with no caps, the better we do the more you earn

You will need to have the ability to work from home and will initially be required to have a laptop or computer and a good broadband connection. 

The successful candidate has the opportunity to be well rewarded, both in terms of remuneration and flexibility as a result of achieving excellence in the position. You will benefit from additional training and upskilling in your role.

How to Apply

If this role is of interest and you would like to learn more, please attach your CV to the link provided and the Hiring Company will be in direct contact.

R
R

Part-time PA

Randstad Business Support

Camden, London
Today
Camden, London
Today
PART-TIME PERSONAL ASSISTANT / PA
Status: Temporary
Location: Camden
Salary: TBC
Start Date: 8th March
The role:
Provide administrative support to the individuals including the production of a variety of documents, mail and presentation materials.
Manage diaries ensuring efficient use of the individual's time.
Screen and prioritise incoming communications, dealing with delegated topics as appropriate.
Attend meetings as requested to take minutes and follow up actions where appropriate.
Ensure members of management are fully prepared to attend meetings i.e. collates all necessary paperwork, ensures action points are covered etc.
Manage records ensuring effective and efficient filing and retrieval systems.
Processes invoices and expenses as required.
Handle work of a highly confidential and sensitive nature.
What you need to succeed:
PA experience isn't essential, but you will have a proactive nature with an eagerness to learn and develop.
Excellent organisation skills.
Good knowledge of PC software packages - including Excel, PowerPoint and Microsoft Outlook.
Attention to detail.
The ability to work under pressure and changing deadlines.
What to do now:
For further information and to apply, please click the "Apply Now" button opposite. Alternatively you can email me on Matthew.Rea@randstad.co.uk and I will get back to you as soon as I can.
If this is what you're looking for, please apply today!
Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
N
N

Personal Assistant

National Health Service

Premier House, HC
6 days ago
Premier House, HC
£24.907k - £30.615k Per Year
6 days ago
£24.907k - £30.615k Per Year

Job Reference: 990-1-EI4517-SE

Employer:
NHS England and NHS Improvement
Location:
Premier House, Reading
Salary:
£24,907 - £30,615 per annum

Our Organisation

NHS England and NHS Improvement came together on 1 April 2019 as a new single organisation. The NHS Long Term Plan focuses on delivering integrated care to patients at the local level and we can best support the NHS to deliver this as a single integrated organisation.

At the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. In addition, although the role advertised may have an ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.

Our new operating model represents a strong shift to regional delivery supported by expert corporate teams. Local health systems are supported by our integrated regional teams who play a major leadership role in the geographies they manage.

We are jointly committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.


Personal Assistant to the Deputy Director of Specialised Mental Health and Health & Justice SE Commissioning Directorate - Band 5 - 12 Month Fixed Term Contract/secondment.

We are seeking a Personal Assistant to support the Deputy Director of Specialised Mental Health and Health & Justice within the SE Commissioning Directorate.

The successful candidate should be a highly motivated and enthusiastic with excellent with organisational skills. This is a busy and varied role, one which requires the post holder to have a flexible approach, a calm professional manner and the ability to work accurately in a busy and demanding environment.

The ideal candidate should have a strong administrative background with experience of supporting senior managers/directors. Will be required to use your own initiative, prioritise own work and be able to work collaboratively as part of a friendly, high-performing team.

As well as supporting the Director you will also support the business office function. This is an interesting and varied role and is a great opportunity for the right person to gain excellent experience and development.

Please note that the reason for the fixed term of your contract is that it is a short term vacancy covering a secondment.

For further details / informal visits contact:

Name - Sarah Ford

Job title - Business & Governance Manager

Email address - sarah.ford16@nhs.net

Telephone number - 07730374658



Our commitments to you

We are passionate about creating an inclusive workplace that promotes and values diversity. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better patient outcomes. We welcome applications irrespective of people's age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.

Applications are welcomed from applicants who wish to apply for a position on the basis of a smarter or flexible working arrangement. Where candidates are successful at interview, such requests will be taken under consideration and accommodated where the needs of the service allow.

Please note that we currently do not accept applications via CV or recruitment agencies.

The NHSBSA is responsible for the processing of your application; a privacy notice is attached to advise you on how we will process your personal data.

After applying via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system.

You will not be able to track the progress of your application or receive messages through NHS Jobs, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via NHS Jobs. If you have a query relating to your application, please contact the recruitment team on nhsei@nhsbsa.nhs.uk or 0300 330 1369.

R
R

Personal Assistant

Randstad Business Support

North London, London
3 days ago
North London, London
£14 - £15 Per Hour
3 days ago
£14 - £15 Per Hour
Your new company:
A reputable healthcare provider with a track record of success
Due to growth, they are looking for a PA to support a senior manager in their North London office.
Your new role:
You will work closely with the senior manager and your day to day responsibilities will include:
Diary Management
Gatekeeping
Inbox Management
Minute Taking
Administrative Support
What you will get in return:
You will be given the opportunity to work for a reputable healthcare provider who provides high standards of service across London.
You will be offered an initial 3 month contact with an hourly rate of £14-£15ph PAYE. There is also a likelihood the contract is to be extended if you perform well.
What you need to do now:
For further information and to apply, please click 'apply' and I will get back to you as soon as I can. Thanks!
Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
N
N

Personal Assistant to Consultant Speciality Lead and SMT

National Health Service

Frimley, HC
5 days ago
Frimley, HC
5 days ago

Personal Assistant to Consultant Speciality Lead and SMT

Frimley Health NHS Foundation Trust

The closing date is 07 March 2021

Job overview

Personal Assistant to the Consultant Speciality lead and senior management team of the Point of care testing team, Pathology

We are looking for an enthusiastic and dynamic, experienced personal assistant to join our award-winning and energetic team at Berkshire and Surrey Pathology Services. BSPS is a large network of NHS laboratories serving 4 acute NHS Trusts: Ashford & St Peters, Frimley Health, Royal Berkshire and Royal Surrey Foundation Trust.

Main duties of the job

This is a new post, developed in recognition of the need to support the senior management team for the service to provide an efficient and high quality service. The post holder will provide a personal assistant support to the Consultant lead including diary management, correspondence assessment and prioritisation and project management and representation. The post holder will also assist the other senior management team members with specific tasks within their repertoire to support coherent and proactive team work.

The post-holder would be employed by Frimley Health but would be expected to work in a cross-site manner, supporting all Trusts overarching service.

About us

The Point of Care Testing (POCT) team is a clinically led by a Consultant Clinical Scientist and includes Biomedical Scientists with a background in multiple pathology disciplines, associate practitioners and administration support, forming a strong, supportive and flexible team ethic. The team works across acute sites and also supports community hospitals, private hospitals and general practice surgeries. The service covers a wide range of POCT equipment from multiple pathology disciplines including Biochemistry, Haematology, Microbiology and Virology, including an innovative, pioneering and progressive POCT SARS-CoV-2 service. The service provides a UKAS-accredited POCT dedicated External Quality Assessment scheme in Qpoint. The team are an active participant in research studies at multiple sites and regularly meet with the Trust research teams. We are a service of choice for manufacturers and NHS England to partner with for device evaluation and early adoption.

Job description

Job responsibilities

JOB TITLE:

Personal Assistant to the Consultant Speciality lead and the senior management team for Point of Care Testing

BAND:

AFC Band 4

DEPARTMENT:

Point of Care Testing, Pathology

SITE:

Cross-site position across BSPS pathology partners.

ACCOUNTABLE TO:

Consultant Clinical Scientist, Speciality lead POCT

ROLE OF THE SERVICE:

To provide efficient, effective and reliable clinical, consultative and POCT

laboratory services to all its users within the Berkshire & Surrey Pathology Services (BSPS) network, and the community served by the respective Trusts.

The POCT service covers diagnostic testing across all Pathology specialties that use POCT devices for immediate management and care of patients.

POCT is currently carried out on all wards and clinical sites at all hospital sites, with over 2000 devices registered and managed under the terms of the BSPS POCT Policy.

The Qpoint EQA scheme is one of the commercial arms of the POCT service provided by BSPS. The service provides a bespoke, UKAS accredited, quality assessment scheme specifically designed for POCT devices, working closely with device operators and manufacturers to ensure quality results and patient safety.

The Labkit product for remote POCT diagnostics is part of the POCT service.

PURPOSE OF JOB:

To provide a comprehensive personal assistant service to the Consultant speciality lead in Point of care testing (POCT) and the POCT senior management team.

To develop and maintain positive and constructive working relationships with peers and colleagues.

Liaison with other staff and colleagues within all BSPS Trusts at all levels

KEY WORKING RELATIONSHIPS AND COMMUNICATION

Internal to the Trust

External to the Trust

BSPS POCT Team

BSPS staff

Clinical users of the POCT service

Users of the POCT service.

Professionals requiring advice or liaison with the BSPS POCT team.

KEY TASKS & RESPONSIBILITIES:

Communication
  1. To maintain good communication with the Biochemistry Secretary, in order to minimise errors and maximise efficiency through agreed priorities.
  2. To maintain a good working relationship with the Biochemistry Consultants and Doctors.
  3. To handle telephone or fax enquiries from GPs and Clinicians both internal and external concerning progress of patient reports. To respond by either referring to the relevant Consultant/Doctor or by sending out by post or electronically a copy of the report.
  4. Respond to patients over the telephone or visitors promptly and courteously, identifying their needs, providing information or referring them as appropriate to the relevant person or discipline.

KEY TASKS & RESPONSIBILITIES:

Provide Personal Assistant support

To provide a comprehensive and responsive secretarial service and administrative support to the POCT Consultant Speciality lead and the senior management team.

To establish and maintain effective electronic databases, electronic and hard copy filing systems.

To prepare papers for archiving or destruction in accordance with the Trusts Records Management policy.

To receive and prioritise telephone calls and correspondence (including emails), ensuring that they are dealt with efficiently and effectively. To filter enquiries in an effective manner, taking responsibility for necessary follow up action.

To respond to correspondence, including emails, on behalf of the Consultant lead.

To anticipate the needs of the POCT Team and arrange timely production on their behalf.

To manage the time of the Consultant Speciality lead through efficient and considered diary management, maintaining a good working knowledge of priorities and reacting accordingly

To ensure relevant papers are always available for meetings.

To manage e-mail traffic if required with full access to Outlook folders.

To make all appropriate arrangements for meetings and implement any follow-up action to facilitate the maximum effectiveness of the meeting.

To arrange meetings for the POCT Team, including venues if required.

To be responsible for arranging attendance at conferences including travel and accommodation where necessary.

To prepare and circulate agendas and documents for specified meetings.

To be responsible for taking complex minutes for specified meetings and ensuring that these are distributed promptly.

To provide and receive information electronically, verbally or in writing which may be of a confidential or sensitive nature and ensure this is communicated appropriately within and outside of the organisation.

To collate and record annual leave, sickness absence, training & audit plans, workload statistics and any other leave or HR records as required for Consultant leads direct reports.

To ensure the secretarial and administrative processes and systems reflect best practice, reviewing and making improvements where necessary, in line with organisational needs.

To type letters, reports any other documentation required to a high standard using the full suite of Microsoft Office applications.

To produce high quality Powerpoint presentations as required.

To handle confidential documentation and personnel matters in an effective and discreet manner.

  • Office management

To provide general administrative duties including photocopying, faxing and answering phone calls.

To manage and order stationery, equipment and consumables.

  • Other

At all times to act as an ambassador for Berkshire & Surrey Pathology Services and Trusts, being professional, confident courteous and helpful.

The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the postholder.

The post holder might be required to work across the Trust sites at any time throughout the duration of his/her contract, which may entail travel and attending meetings at different hospital and other sites.

  • .Equal Opportunities

To comply with and maintain awareness of the Trusts Policies relating to Equal Opportunities.

  • .Freedom of Information Act 2000 and GDPR

To maintain awareness and comply with the Trusts Policies and procedures relating to the Freedom of Information Act 2000 and the Data Protection Regulations.

  • . Working Environment

This job will involve frequent exposure to the laboratory environment as well as wards, clinics, accident and emergency areas in Ashford and St Peters, Frimley Park, Wexham Park, Heatherwood, Royal Surrey Hospitals, Royal Berkshire hospitals, Aldershot Centre for Health, and other sites served by BSPS, currently including Lymington New Forest Hospital, St Marks and Upton community hospitals.

This job will involve travel between primary and secondary care sites both inside and outside

of core working hours.

Freedom to manage own work within occupational and professional guidelines

Frequent requirement for intense concentration for long periods of time at technically demanding procedures including the writing/checking of standard operating procedures, devising and completing spread sheets, data capture from POCT devices, troubleshooting IT problems and registration of devices.

Requires diverse mental effort and ability to work to tight deadlines. Light physical effort for short periods of time, daily periods of time using PC, training on equipment. Good hand to eye coordination and accuracy under the stress of time constraints are essential.

Moderate physical effort required on a regular basis.

Please note: This job description is an outline of the current situation and may be subject to change according to the future needs of the department.

You have a personal responsibility to ensure you are conversant with and comply with all Health and Safety Policies and Procedures in place within the Pathology Department.

This job description is an indication of the type and range of tasks that are expected of the post holder, and other duties may be required, in line with the role and the banding. It will be reviewed and amended from time to time in consultation with the post holder to take account of changing organisational need.

This job description should be read in conjunction with the non-supervisory JD Addendum, available at: https://www.fhft.nhs.uk/media/2754/jd-addendum-non-supervisory.pdf

PERSON SPECIFICATION

DEPARTMENT

JOB TITLE

BAND

POCT, Pathology

Personal Assistant

4

CRITERIA RELEVANT TO THE ROLE

ESSENTIAL

DESIRABLE

QUALIFICATIONS

Educated to a minimum of GCSE or equivalent

Secretarial training and qualifications

Extensive knowledge of Microsoft Office packages i.e. Word, Excel, PowerPoint and Outlook

Shorthand and typing to RSA stage 3 or equivalent.

SPECIFIC COMPETENCIES FOR ROLE e.g communication, problem solving, leadership

Excellent communication skills

Ability to work autonomously and use own initiative

Analytical and judgement skills

Professional telephone manner

Ability to prioritise own work to meet set deadlines

Ability to cope with pressure and multi task

Highly motivated

Accuracy and attention to detail Tactful and diplomatic

Discreet and able to deal appropriately with information of a sensitive or confidential nature

Methodical and well organised

Committed to high quality service

PROFESSIONAL/

SPECIALIST/

FUNCTIONAL EXPERIENCE

Experience of working and providing personal assistant support at a senior level.

Minute taking skills

Experience of working and providing personal assistant at an Executive/Board level in a high profile environment

VALUES AND BEHAVIOURS

We will expect your values and behaviours to mirror those of the Trust, available https://www.fhft.nhs.uk/media/2754/jd-addendum-non-supervisory.pdf

SPECIAL REQUIREMENTS

Must be able to work on all BSPS sites as required.

Project management experience

Person Specification

Experience

Essential

  • PA experience for a senior team member
  • Experience of Microsoft word systems
  • Minute taking experience

Desirable

  • PA experience
  • Use of health roster

Employer details

Employer name

Frimley Health NHS Foundation Trust

Address

Frimley Park

Portsmouth Road

Frimley

GU16 7UJ


Employer's website

https://www.fhft.nhs.uk/

E
E

Personal Assistant - Maternity Cover - (Job Number: 211276)

Experian Services Corp

London, EN
1 day ago
London, EN
1 day ago
Description

We have a wonderful 12-month FTC (covering Maternity leave) opportunity for a Personal Assistant to provide administration support to the Managing Director, ECS UK&I and the Finance Director ECS UK&I. The ideal candidate would have worked as a personal assistant/executive assistant in a busy environment for many years and has a passion and desire to grow and develop in their role. We are looking for a friendly and proactive candidate with excellent organisation and communication skills, as you will need to build strong and lasting relationships across all territories within Experian.
Duties and Responsibilities:
• Sole Management of 2 extremely busy diaries to prioritise and co-ordinate appointments and maximise time efficiency for the directors
• Co-ordinate and booking of UK & Global travel arrangements on behalf of the directors arranging flights, accommodation, directions, visa’s etc. as required
• Strong skills and knowledge of facilities management
• Strong corporate event co-ordination and arrangement for between 0-500 attendees
• Overseeing all ECS UK&I Internal Communication alongside the UK&I Internal communications team
• Draft internal correspondence, presentations and reports of a general and/or confidential nature
• Process monthly expenses for the Directors
• Purchase order Invoices, payments and receipts
• Signing off an approving monthly contractor expense
• PA cover support for other areas of the BU
• Liaise with other BU administration teams to ensure attendance, timing and actions for all relevant meetings are prescribed
• Meeting and greeting both internal and external visitors
• Management of all incoming/outgoing communication for directors by filtering and responding as appropriate to manage expectations of internal and external clients
• Provide high-touch support to hiring managers with the on-boarding process for all new starters
• Sorting and distributing incoming post and organising and sending outgoing post
• Co-ordinate meeting rooms for the directors including internal and external visitors including notifying all relevant attendees


Qualifications

We have a wonderful 12-month FTC (covering Maternity leave) opportunity for a Personal Assistant to provide administration support to the Managing Director, ECS UK&I and the Finance Director ECS UK&I. The ideal candidate would have worked as a personal assistant/executive assistant in a busy environment for many years and has a passion and desire to grow and develop in their role. We are looking for a friendly and proactive candidate with excellent organisation and communication skills, as you will need to build strong and lasting relationships across all territories within Experian.
Duties and Responsibilities:
• Sole Management of 2 extremely busy diaries to prioritise and co-ordinate appointments and maximise time efficiency for the directors
• Co-ordinate and booking of UK & Global travel arrangements on behalf of the directors arranging flights, accommodation, directions, visa’s etc. as required
• Strong skills and knowledge of facilities management
• Strong corporate event co-ordination and arrangement for between 0-500 attendees
• Overseeing all ECS UK&I Internal Communication alongside the UK&I Internal communications team
• Draft internal correspondence, presentations and reports of a general and/or confidential nature
• Process monthly expenses for the Directors
• Purchase order Invoices, payments and receipts
• Signing off an approving monthly contractor expense
• PA cover support for other areas of the BU
• Liaise with other BU administration teams to ensure attendance, timing and actions for all relevant meetings are prescribed
• Meeting and greeting both internal and external visitors
• Management of all incoming/outgoing communication for directors by filtering and responding as appropriate to manage expectations of internal and external clients
• Provide high-touch support to hiring managers with the on-boarding process for all new starters
• Sorting and distributing incoming post and organising and sending outgoing post
• Co-ordinate meeting rooms for the directors including internal and external visitors including notifying all relevant attendees

C
C

PA to MD

Countryside Properties

Farnborough, Southern
Today
Farnborough, Southern
Today
Are you an experienced PA looking for an exciting new challenge? We are seeking a Personal Assistant to work with and support the Managing Director of our new Housebuilding West division based in Farnborough. This is a fantastic role helping set up a completely new office for an existing region within Countryside and will be a great opportunity for the right person.Responsibilities of the role:Providing extensive administration support to the regional Managing Director including travel arrangements, hospitality, stationery orders, letter typing etc. In addition support the Senior Leadership Team where required, particularly in the initial set up period.Responsible for all aspects of office management including managing the reception and receptionists. Liaise with Facilities and Fleet team in Head Office, local facilities coordinator, cleaning company, landlord etc.Providing extensive diary management, ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business needsManage, answer, respond to and filter telephone calls, electronic and written communication and provide secretarial assistance to the regional Managing DirectorArranging events, meetings and conference calls, ensuring all the logistics are in place and the events run smoothly.Providing confidential project support, ensuring that governance and actions are managed, and that the correct stakeholders are present for key meetings.Managing expense claims and corporate credit card statements on behalf of the regional Managing DirectorMaintaining confidentiality at all times, including in the management of documents and communications.Confidence to work closely with the MD and Senior Management Team, to pre-empt their needs and understand how they like to operate within the business.Desirable criteria:Passionate about housebuilding, construction and customer service.Candidates must have significant proven Personal Assistant experience, ideally having worked within a wider department, or supported at Director levelMust be efficient and proactive, with the ability to prioritise and meet deadlinesExperience of developing presentations, collating information and producing board level reportsExcellent secretarial skills including fast and accurate word processing, being able to demonstrate proficiency in Word, Excel, Outlook and PowerPoint.Excellent attention to detail and proven administration skills, with the ability to collate, review and standardise information to bring in line with company brandingManaging diaires and scheduling meetingsAbility to maintain a high level of confidentiality and trustWhat’s in it for you?We start by putting our people first. We offer industry leading salaries and benefit packages, inclusive of an excellent bonus scheme, family healthcare, a generous pension, and a full range of flexible benefits to suit you. On top of this, and as part of our Culture Transformation, we offer flexible working, Christmas off “for free”, freshly refurbished offices and we dress for our day! We also invest heavily in our people and are passionate about helping them succeed.Interested? If you would like to find out more or to be considered for this role, please click apply and upload your CV and a member of our Recruitment Team will be in touch.

Job Type

Full Time

Posted

3 days ago

Description

Job Title: Secretary/Personal Assistant

Location: London

Salary: Competitive

Details:

Top tier niche immigration London law firm is looking for an experienced Secretary/PA to assist them in the successful immigration department.

Key Responsibilities

  • Answering calls
  • Diary and inbox management, organising meetings, appointments and events
  • Documenting processes and procedures
  • Preparing training sessions
  • Implementing and maintaining procedures/administrative systems
  • Ensuring that the file folders and databases are kept up to date and organised
  • Preparing various reports in Excel
  • Supporting legal case workers with large caseloads of immigration cases
  • Typing and completing application forms
  • Scanning documents and uploading them onto government application portals
  • Initial data entries onto our case management system to open new cases
  • Copying, scanning & digital storage of client documents
  • Maintenance of files and preparation of full attendance notes
  • General administration tasks
  • Assistance with the billing of matters – creating invoices, scanning them, sending them to clients

Knowledge and Skills

  • Experience in UK Immigration is desirable but not essential
  • Experience in administrative/customer service roles
  • Experience in using MS Word, Excel, PowerPoint and Outlook
  • Excellent file management and organisational skills
  • Excellent communication skills along with a clear and confident telephone manner
  • Excellent accuracy and attention to detail
  • Ability to multitask and work on own initiative
  • Ability to deal with matters confidentially and maintain good relations with clients and staff
  • Ability to work under pressure to meet tight deadlines