personal assistant jobs

Near derby, midlands
68Jobs Found

68 jobs found for personal assistant jobs Near derby, midlands

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PA band 4

National Health Service

Queens Medical Centre Campus, MID
4 days ago
Queens Medical Centre Campus, MID
£18.827k - £18.827k Per Year
4 days ago
£18.827k - £18.827k Per Year

Job Reference: J12--39334

Employer:
NHS Professionals - Non-Clinical
Location:
Queens Medical Centre Campus
Salary:
11.20

Job Title and Grade:PA Band 4

Location/Trust:Nottingham University Hospitals NHS TrustCity Campus (NG5 1PB) and Queens Medical Location

Department Covered:Paediatric Dermatology

Pay Rates:£11.20

Shift pattern:Monday-Friday 9am-5pm (37.5 hours per week)per hour + accrued holiday pay

Duration:March 2020 (Subject to reviews)

The Role: PA to Director

Job Summary:

Nottingham University Hospitals Digital Services provide services to all NUH Services including City campus, Queens Medical Centre campus and the Ropewalk. It comprises a multi-disciplinary team of professional staff concerned with providing a wide range of services in information, knowledge management, computing and telecommunications.

The main duty of the post holder is to provide a comprehensive PA (Personal Assistant) service to the Director of Digital Services, the Deputy Director and the wider Senior Management Team.

General responsibilitiesinclude the following. List not exhaustive.

  • Use of own initiative and judgement to bring forward any enquires that requires the urgent attention of the Director, ensuring that documents or correspondence which would be more appropriately dealt with by another member of the Senior Management Team are redirected appropriately.
  • Responsible for the management of the Director’s electronic diary, ensuring that it is kept up to date at all times. Using initiative to ensure that their time is protected.
  • Organise meetings, events, interviews and appointments for the Director and the Senior Management Team ensuring that arrangements are made including; room booking, equipment and refreshments (if required) along with any other items that are required and agendas and relevant papers are distributed in a timely manner.
  • Provide minute taking as required to a high standard including preparation of reports, minutes, and other documents with due respect for confidentiality.
  • Maintain confidential personnel files for staff within the Senior Management Team, ensuring co-ordination of annual leave, reporting and recording of sickness, absence and holidays.
  • Operate electronic and manual filing systems, ensuring that these are maintained and updated at all times.
  • Arrange travel and accommodation as required maintaining accurate records.
  • Deal with confidential matters on behalf of the Director, maintaining confidentiality at all times.
  • Undertake and other administration duties for the Director and his management team that may be reasonably required.

Essential Skills:

  • MS Office knowledge, especially Outlook
  • Excellent written and verbal communication skills with staff at all levels of seniority.
  • Able to present information professionally in written, tabular and graphical formats
  • Friendly and professional telephone manner
  • Interprets information from a wide variety of sources and communicates appropriate content within the department
  • Writes/types with both clarity and accuracy with awareness of what information is needed
  • Ability to build relationships with work colleagues and demonstrates the ability to work as part of a team
  • Ability to encourage enthusiasm in others through own approach to work
  • Able to appropriately handle sensitive or confidential information
  • Always displays a high standard of personal integrity and confidentiality

What will give you an edge in applying for this position?

  • RSA Level 2 & 3 Text/Word Processing (or equivalent)
  • A minimum of 5 GCSE’s or equivalent qualifications including English
  • NVQ level 3 in administration or equivalent
  • Customer Care Training
  • Experience working as a PA or senior secretarial
  • Experience of supporting multi-professional teams and individuals
  • Knowledge of NHS Hospital Computer Systems
  • Previous experience of working in NHS
  • Experience at Director Level


Please note that you will be contacted via e-mail throughout the recruitment process, so please check your e-mails regularly.
We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.
Successful applicants will be contacted after the closing date.

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Corporate Personal Assistant

National Health Service

Mapperley, MID
3 days ago
Mapperley, MID
3 days ago

Corporate Personal Assistant

Nottinghamshire Healthcare NHS Foundation Trust

The closing date is 15 March 2021

Job overview

Nottinghamshire Healthcare NHS Foundation Trust has a vacancy for a Corporate Personal Assistant to join its busy team based at Trust Headquarters in Nottingham. The role requires someone with personal assistant skills, ability to take comprehensive minutes, a positive and flexible work ethic with the ability to work on their own and part of a team and excellent IT and communication skills. Outside of Covid-19, this will be an office based job.

This is a friendly and flexible team and we are looking for someone with a strong work ethic to work as part of this team. The Trust is a large organisation providing Mental Health and Physical Health care services across Nottinghamshire and wider national services.

Main duties of the job

  • Provide administrative support to Board of Directors and related committees
  • Prepare draft meeting agenda and forward plans, action logs
  • Personal assistants to Executive Director
  • Responsible for diary management, taking phone calls, general admin duties to support Executive Director
  • Receive meeting papers and prepare packs for meetings
  • Comprehensive minuting of meetings

About us

We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.

We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.

Do you want to make a difference?

Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?

Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people our staff, volunteers, carers, service users and patients. We are NottsHC.

Follow us on Facebook and Twitter @NottsHealthcare

Job description

Job responsibilities

On behalf of the Corporate Secretariat Manager:

Support the effective functioning of regular meetings related to the work of the relevant Director, including the scheduling of meetings, issuing timely notification of meetings to attendees, attending formal meetings, taking minutes of the meetings, producing clear transcript for approval and distributing these and supporting papers.

Pro-actively manage and arrange complex routine and ad-hoc appointments, meetings and activities for the Directors with staff and Managers both internally and externally to the organisation. Use judgement on the role of the attendee and the priority attached to their attendance by balancing pressures and competing priorities, anticipating and planning future activity and taking responsibility for accepting requests on their behalf.

Liaise with external organisations and agencies as necessary to ensure the Executive Directors diary and preparation requirements are clear and any conflicts are managed.

Ensure the effective functioning of administration and clerical systems that support the Directors by maintaining a register of incoming mail and ensuring the timely despatch of outgoing correspondence.

Produce high quality documents, including letters, reports, presentations and other forms of written material to a high standard of layout and reproduction.

Provide and maintain an efficient and effective filing system to support the work of the Director, providing comprehensive records of information.

Maintain an effective brought forward system, including proactively preparing for the Directors engagements in advance

Establish, develop and maintain good working relationships with staff internally and in external organisations.

Ensure that members of the Directorate are informed of relevant matters and events.

Pro-actively manage routine, complex and urgent enquiries using initiative and judgement in deciding what information may be given, and chasing progress for effective resolution of such enquiries.

Address general and complex enquiries relating to the work of the Directors and personally action matters of a routine nature. Issues may include confidential and sensitive matters involving patients, service users, staff, the public and media.

Arrange events, conferences, time-outs or displays on site or off-site, including accommodation, equipment, refreshments and distribution of written materials.

Provide a seamless secretariat service to the Executive Team and Board of Directors d. Providing cover and support within the Corporate Secretariat during periods of absence within the department.

Actively participate in the filing, archiving and destruction of documents (both paper-based and computerised) in line with corporate responsibility and Trust policies, ensuring accessibility and confidentiality of information and avoiding duplication where possible.

To undertake any other duties which may be reasonably regarded as within the nature of the duties, responsibilities and grade of the post subject to the proviso that appropriate training is given.

Maintain complete confidentiality at all times. During the course of these duties, the post holder will have access to confidential and sensitive material regarding staff and the organisation and on no account must this information be divulged to anyone other than authorised persons as directed by the Executive Directors.

Exchange complex, contentious and sensitive information of a variety of departmental matters and procedures with the Board of Directors, Executive Directors, and with external organisations including Clinical Commissioning Groups, Integrated Care System, Integrated Care Provider and Healthwatch etc.

Communicate complicated administrative information to staff from other departments and with external organisations.

Maintain working relationships with own and other departments.

Knowledge of secretarial and administrative procedures and systems including the Trusts register

of interests system, etc.

Knowledge of specialist functional/medical/legal terms, organisational and non-clinical policies and procedures.

Exercises judgement when dealing with enquiries. Analyses information to resolve problems relating to appointments and diary commitments.

Plan complex internal and external meetings. Manages diaries and organise events and conferences including Board Away Days, Executive Team Time-outs and forums.

Work to the Divisions Standard Operating Procedures and to the Corporate Secretariat Manual. Contribute to their ongoing improvement, by developing alternative and additional procedures to ensure the continued improvement and efficiency of systems and procedures within the Corporate Secretariat team.

Provide support to Trust Headquarters Administrator / Receptionist demonstrating administrative and secretarial duties as per the Divisions Standard Operating Procedures.

Produce accurate formal minutes to a high standard for Board of Directors meetings, committee meetings and other Executive meetings.

Create and maintain the Divisions numerous databases including the Register of Interests database extracting information to compile accurate reports for submission to the Board of Directors and Committee meetings.

Hardware/Software

First point of call for Executive Directors and Non-Executive Directors for queries relating to systems and hardware. Onward liaison with NHIS when necessary.

Board Intelligence Administrators

Responsible for the administration of the system for the Executive Directors, Non-Executive Directors and Council of Governors, ensuring users and all data held within the system is accurate, up to date and does not breach GDPR.

MS Teams Administrators

Responsible for the administration of the system for the Executive Directors, and Non-Executive Directors, ensuring users and all data held within the system is accurate, up to date and does not breach GDPR.

Declarations of Interest System

As a system administrator you will be responsible for the maintenance and monitoring of the Trust DoI system. This will include pursuing annual mandatory submissions, interrogating the system to extract data to compile reports, liaison with relevant Divisional Triumvirates to pursue non-compliance. You will also be responsible for screen Splashes, payslip messages, targeted emails and the production of the DoI register in accordance with NHS England rules and regulations.

As part of the role, the post holder may have contact with patients/carers.

The post holder is required to ensure the security of equipment provided to fulfil the role.

The post holder is required to maintain the confidentiality of information contained in paper and computer documents and allow access to this information with regard to Information Governance Policies and Procedures.

The post holder must ensure that all Health and Safety responsibilities of an employee are fulfilled.

Person Specification

Personal attributes and skills

Essential

  • Work as part of a team
  • Ability to work on own initiative
  • Prioritising workloads and meeting deadlines
  • Postive and flexible attitude

Experience and knowledge

Essential

  • Good level of general education - A Level or equivelent experience
  • Personal assistant experience
  • Minute taking skills
  • Computer literate and able to use Microsoft packages
  • Knowledge of administration duties

Desirable

  • RSA 3
  • NVQ Business Admin level 3
  • Previous personal assistant experience in NHS

Employer details

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

Duncan Macmillan House

Porchester Road

Mapperley

NG3 6AA


Employer's website

https://www.nottinghamshirehealthcare.nhs.uk/


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Admin Assistant/Summariser

National Health Service

Ripley, MID
1 day ago
Ripley, MID
1 day ago

Admin Assistant/Summariser

Ivy Grove Surgery

The closing date is 24 March 2021

Job overview

To provide a comprehensive and effective admin and note summarising role to the practice, to enable the delivery of efficient patient care.

To ensure the EMIS Web Clinical system is utilised in the most effective way to produce accurate information for clinical and audit purposes.

Main duties of the job

Input incoming clinical letters, discharge summaries, results etc, into patient electronic records and the clinical system.

Summarise new patient records onto the computer within 8 following registration

Read code summarised data onto the computer system having regard for QoF codes.

Read code information from hospital letters etc.

Liaise with Shared Business Services (SBS) chasing up missing records as required.

Access Lab Links and download details of investigations carried out into the patients medical records.

Input the OOH visits, A&E attendances, 111 and message slips into the patients medical records.

This post requires somebody with good attention to detail and accuracy skills. The ability to prioritise work and work to tight timescales is a must.

About us

We are a large GP Practice in the market town of Ripley. We have a large team consisting of 8 GPs, 3 nurses, 1 HCA, and 21 administrative staff.

It is always busy but we enjoy our work and we try to have fun too.

This is a 33 hour post.

Starting pay rate is £8.95 per hour for the first year, rising to £9.50 in the second year.

We offer 27 days paid leave plus Bank Holidays per year (pro-rata for part-time)

You will be automatically enrolled onto the NHS pension scheme.

We provide in house and offer external training

We provide a uniform allowance

Job description

Job responsibilities

JOB DESCRIPTION

JOB TITLE: ADMIN ASSISTANT / SUMMARISER

REPORTS TO: ASSISTANT PRACTICE MANAGER

ACCOUNTABLE TO: PRACTICE MANAGER

PURPOSE OF THE JOB

To provide a comprehensive and effective admin and note summarising role to the practice, to enable the delivery of efficient patient care.

To ensure the EMIS Web Clinical system is utilised in the most effective way to produce accurate information for clinical and audit purposes.

JOB RESPONSIBILITIES

To input incoming clinical letters, discharge summaries, results etc, into patient electronic records and the clinical system.

To summarise new patient records onto the computer within 8 weeks of registration in line with the Summarising Protocol.

To Read code summarised data onto the computer system having regard for QoF codes.

To maintain patients manual records keeping then in good repair and order and filing records as necessary.

To Read code information from hospital letters etc. using up to date codes as necessary.

To work within the agreed policies and guidelines where appropriate commenting on and contributing to changing such policies.

Liaise with Shared Business Services (SBS) chasing up missing records as required.

To access Lab Links and download details of investigations carried out into the patients medical records.

To input the OOH visits, A&E attendances, 111 and message slips into the patients medical records.

To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure

To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.

To process the recall requests for specialist clinics, vaccination campaigns, flu campaigns, etc.

To produce searches as required for clinical and audit purposes.

To maintain the computer clinical system in an accurate and secure manner

To provide cover for members of the admin team during periods of sickness and annual leave

Any other duties which may reasonably be regarded as within the nature of the duties and responsibilities.

Confidentiality:

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately

In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential

Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety:

The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include:

  • Using personal security systems within the workplace according to practice guidelines
  • Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
  • Making effective use of training to update knowledge and skills
  • Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
  • Reporting potential risks identified.

Equality and Diversity:

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

  • Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
  • Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
  • Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/Professional Development:

The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development

Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

Quality:

The post-holder will strive to maintain quality within the practice, and will:

  • Alert other team members to issues of quality and risk
  • Assess own performance and take accountability for own actions, either directly or under supervision
  • Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
  • Work effectively with individuals in other agencies to meet patients needs
  • Effectively manage own time, workload and resources.

Communication:

The post-holder should recognize the importance of effective communication within the team and will strive to:

  • Communicate effectively with other team members
  • Communicate effectively with patients and carers
  • Recognize peoples needs for alternative methods of communication and respond accordingly.

Contribution to the Implementation of Services:

The post-holder will:

Apply practice policies, standards and guidance

Discuss with other members of the team how the policies, standards and guidelines will affect own work

Participate in audit where appropriate.

Person Specification

Skills

Essential

  • Clinical software skills (eg EMIS Web, SystmOne, etc.)
  • Good computer knowledge and keyboard skills
  • Knowledge of Medical Terminology
  • Good Library & indexing skills
  • Good Literacy skills (spelling, comprehension etc)
  • Good Numeracy skills
  • Organisational / problem solving skills
  • Ability to translate information and details accurately both verbally and written
  • Verbal communication skills ability to deal with people in person and on the telephone
  • Ability to solve problems within area of work/knowledge
  • Able to work with a wide variety of tasks
  • Ability to apply set procedures
  • Accurate and thorough approach
  • Flexible approach to undertaking a wide variety of tasks
  • Ability to work flexibly to cover for other admin staff at times of annual leave and sickness
  • Able to undertake training outside of normal working hours if necessary
  • Interested in/aptitude for learning new skills/taking on new challenges
  • Comfortable working to agreed objectives
  • Ability to work without supervision
  • Ability to make decisions within defined procedures/legislation
  • Strong appreciation of customer service skills
  • Outgoing, confident personality
  • Team player
  • Highly motivated

Desirable

  • Statistical / data analysis skills
  • Awareness of diversity issues and able to work in a positive, non-discriminatory way

Experience

Essential

  • Minimum of 1 year experience working with clinical coding
  • Experience of working as part of a team

Desirable

  • Experience of working within general practice

Qualifications

Essential

  • GCSE grade A to C in English & Maths

Desirable

  • Note Summarising training
  • Higher level of education

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Ivy Grove Surgery

Address

Steeple Drive

Ripley

Derbyshire

DE5 3TH


Employer's website

https://ivygrove.org.uk/home.html?ref=ivy.gs

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Departmental Secretary

Redrow

Castle Donington
1 day ago
Castle Donington
1 day ago
Division
Redrow Homes East Midlands
Department
Construction
Number of positions for this role
1
Location
Castle Donington
Summary

To provide the Head of Department with full secretarial support and to provide administration support to the Department. To work as an integral part of the team and to ensure the smooth running of the Department. To support Head of Construction and site requirements. Support and cover reception where required.

The job holder will be providing a range of secretarial/administrative services within the department as well as providing a central point of contact within the Department.

Key Responsibilities

1. Full secretarial support to the Head of Department. This includes:

  • Plan and organise manager’s work schedule to maximise their use of time, allowing adequate time for meetings to ensure that their day runs smoothly and they have achieved all they have planned to;
  • Travel planning and booking accommodation as required;
  • Handle all phone calls and mail, screening as appropriate to ensure manager’s time is used efficiently;
  • Ensure that the production of typing, including Board Reports, photocopying and faxing is accurately presented in a professional style and is in line with company procedures;
  • Powerpoint presentations;
  • Arrange meetings and seminars, ensuring as appropriate that participants have all relevant papers in advance; and
  • Taking minutes at meetings, transcribe and present back to attendees accurately and in the appropriate format.

2. Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis so all files are kept up to date.

3. Maintain status information sheets regarding progress of various aspects of the Departments role.

4. Issue Departmental information as required to the rest of the Group.

5. Ensure familiarity with Redrow Group’s Health, Safety and Environmental policies and comply with employee responsibilities.

6. At all times comply with company policies, procedures and instructions.

7. Implement new ideas and methods and continue to seek ways of both improving contribution to the organisation’s goals and enhancing the reputation of the company.

8. General secretarial duties for various departments and support for other Departments & reception as required.

9. Other administrative duties as reasonably required by the Department Head.

Job Description
Departmental_Secretary.pdf
Closing Date
31/03/2021

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Band 3 Team Secretary

National Health Service

Hawthorn Centre, MID
1 day ago
Hawthorn Centre, MID
£19.737k - £21.142k Per Year
1 day ago
£19.737k - £21.142k Per Year

Job Reference: 313-A-21-92246-AW

Employer:
Leicestershire Partnership Trust
Department:
NWL CMHT
Location:
Hawthorn Centre, Coalville
Salary:
£19,737/£21,142

Can you demonstrate our values of Trust, Respect, Integrity and Compassion? Do you share in our ambition to create high quality, compassionate care and wellbeing for all?

Then take a step towards LPT...

Leicestershire Partnership NHS Trust (LPT) provides a range of community health, mental health and learning disability services for people of all ages. Delivered through over 100 settings from inpatient wards to out in the community, our 6,500 staff serves over 1m people living in Leicester, Leicestershire and Rutland.


ADULT MENTAL HEALTH DIVISION

TEAM SECRETARY BAND 3

NORTH WEST LEICESTERSHIRE CMHT, HAWTHORN CENTRE, BROOM LEYS ROAD, COALVILLE, LEICESTERSHIRE LE67 4DE

Part Time Vacancy 30 hours per week (Monday – Friday)

6 Month Fixed Term Contract

We are seeking to recruit three highly motivated individuals with previous experience of working within the NHS desirable to join our Community Mental Health Team based at North West Leicestershire Community Mental Health Team.

In addition to good organisational skills and experience of word processing, a sympathetic and confident telephone manner is essential. You will be required to provide full secretarial support to the Community Mental Health Team and experience of inputting onto a database is also desirable, although training will be given.

If you are interested in this post and would like further information, please contact Lainy Brotherhood, Admin Manager on 07717 810281 / email Lainy.Brotherhood@leicspart.nhs.uk for an informal chat.

Interview date: Monday 29th March 2021



We are committed to providing the best care that we can to our patients, and so some of our roles involve a Maths and English assessment. Where this is so, details will be shared with you as part of the recruitment process.

Details of our benefits, pledge and other important information about the application process, and working for us is contained in the documents linked to our advert.

For areas where our teams work to staffing rosters, rosters are set in advance at a team level and you will be joining an established roster. Your rostered shifts will be confirmed to you when arranging your start date. We will consider requests to vary working patterns in line with our flexible working policy.

To make the most of your application, we may consider successful applicants for vacancies for the same post in different locations where this is appropriate and meets our mutual requirements.

For all substantive roles the appointment of every new member of staff (excluding medical and dental staff) to a post is subject to a 6 month probationary period, details of which are in our Probation Policy.

We aim to develop a workforce that reflects our service users. To this end we actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups, including members of our black and minority ethnic communities. All jobs will require permission to work in the UK.

For all jobs the cost of undertaking a DBS disclosure at the required level will be met by the individual. This will be deducted from salary following commencement.

Requests from applicants to work alternative hours to those advertised may be considered.

Applicants who are currently ‘at risk’ within the local NHS, and meeting essential criteria will be given preference for interview over any other candidates who may apply for this post.

Twitter @lptjobs / facebook.com/lptjobs

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Team Administrator

National Health Service

St Oswalds Hospital, MID
5 days ago
St Oswalds Hospital, MID
£19.737k - £21.142k Per Year
5 days ago
£19.737k - £21.142k Per Year

Job Reference: 383-ACC-2190-21

Employer:
Derbyshire Healthcare NHS Foundation Trust
Department:
Admin & Clerical
Location:
St Oswalds Hospital, Ashbourne
Salary:
£19,737-£21,142 pa pro rota

Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.

We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.”

Equality, diversity and inclusion are at the heart of Derbyshire Healthcare and our Chief Executive, Ifti Majid, is a national advocate on these issues. We are actively seeking to increase diversity in our workforce through our recruitment activities. Selection will be on the basis of merit and we are committed to the principles of positive action, to address any imbalances of opportunity.

We are committed to ensuring that all Trust colleagues can work safely during the current Coronavirus crisis. As part of this, the Trust is reviewing job roles in relation to COVID-19 national guidance, in terms of home working, flexibility and safe practice, to ensure positive working environments for staff and the best quality services for patients. Please note that this post may be subject to adjustments in line with COVID-19 national guidance.


An exciting opportunity has arisen for a suitably qualified and enthusiastic Team Administrator to assist in the delivery of a comprehensive, professional and high quality administrative and secretarial service to the South Dales Adult Community Mental Health Team.

The post is a part time substantive post.

We are looking for someone who has excellent organisational, communication and administrative skills, together with recent demonstrable experience of working in an office environment and a good working knowledge of Microsoft computer packages.

You will possess RSA III or equivalent in typewriting/word processing or demonstrable experience. You will also have a good standard of spelling and grammatical accuracy.

The successful applicant will be expected to manage the administration for the team in a busy but supportive environment.

The South Dales Team is based at St Oswalds' Hospital in Ashbourne.

To support your continued professional development you will be given full access to available training, receive an annual appraisal and receive regular supervision from the team manager.

Internal secondment applicants must seek their managers approval before applying.

For further details / informal visits contact:

Rachel Spooner, Interim Service Manager, rachel.spooner3@nhs.net, 0300 123 3376



This job may close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Please ensure you regularly check the email account (including JUNK MAIL folders) that you use to submit your application, as any further communication regarding your application will be sent electronically.

Applications submitted via NHS Jobs will be imported into the Derbyshire Healthcare recruitment system provided by Trac systems. All information you receive about your application will be generated from the Trac recruitment system and you will not be able to track the progress of your application via NHS Jobs, or send/receive messages via NHS Jobs.

If you have not heard from us within 4 weeks of the closing date, you should assume that on this occasion you have been unsuccessful.

PLEASE ENSURE YOU READ THE ATTACHED GUIDANCE NOTES BEFORE COMPLETING YOUR APPLICATION FORM.

Derbyshire Healthcare is proud to deliver compassionate care from smoke-free environments.

DBS Check
The cost of undertaking a DBS (Disclosure and Barring Service) disclosure will be met by the individual. The Trust will meet the initial costs of the disclosure which will be deducted from your first month’s salary. The current price of a standard check is £23 and an enhanced check is £40.
IMPORTANT - REFERENCES
We are obliged to check employment history for at least the past 3 years for successful candidates. Please ensure that the referees you provide us cover at least the past 3 years of your employment/training.
PLEASE NOTE, OUR SALARY SCALES ARE INCREMENTAL, AND STAFF NEW TO THE NHS WILL USUALLY START AT THE BOTTOM POINT OF THE PAYSCALE ADVERTISED.

NO AGENCIES PLEASE.


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Support Secretary

National Health Service

Nottingham, MID
2 days ago
Nottingham, MID
2 days ago

Support Secretary

Nottingham University Hospitals NHS Trusts

The closing date is 15 March 2021

Job overview

Due to retirement, an opportunity has arisen for a Band 3 support secretary to join the Linden Lodge family. Linden Lodge is a 25 bed Neuro Rehabilitation Unit based at Nottingham City Campus.

Linden Lodge staff are a dedicated team of nurses, physiotherapists, occupational therapists and consultants, and the secretaries play an important part in looking after the 5 consultants and senior members of the nursing staff.

If you feel you have the skills to join our family in providing the best possible care for our patients we would love to hear from you.

Main duties of the job

You will be responsible for the booking of appointments, clinics and speaking to patients You will be responsible for audio typing and transcription of clinical correspondence when required. You will need to demonstrate good spelling, punctuation and grammar. Knowledge of medical terminology would be an advantage, but is not essential. You will deputise for the secretary during holiday periods, so need to be confident in speaking to patients, prioritising workloads and responding to deadlines. You will be able to use your own initiative and respond to queries appropriately.

You will have experience in the use of computer systems including Microsoft Office and Word. Experience of hospital systems including Winscribe, Medway PAS, NOTIS, CRIS and Bluespier would be desirable, but not essential as training will be given.

About us

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we service.

We particularly welcome applications from people who identify as Black, Asian and Ethnic Minority, or Disabled.

Job description

Job responsibilities

You will be a conscientious and enthusiastic team player with excellent audio typing skills, good organisational and communication skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You will be able to understand and accurately convey verbal and written information and remain calm under pressure. The ability to manage your time and prioritise your workload whilst remaining patient focused is essential.

In undertaking this role, the employee will be expected to behave at all times that are consistent with and actively supports the Trust values and Behaviours, which are detailed below.

Person Specification

Experience

Essential

  • Evidence in written application

Desirable

  • NHS experience or relevant experience

Communication & Relationship Skills

Essential

  • Written evidence in application

Desirable

  • NHS experience or relevant experience

Experience

Essential

  • Evidence in written application

Desirable

  • Evidence of spelling, puntuation and grammar in written application

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

City Hospital Campus, NUH

Hucknall Road

Nottingham

NG15 7GP


Employer's website

https://www.nuh.nhs.uk/

N
N

Band 2 Administration Assistant

National Health Service

Leicester, MID
Today
Leicester, MID
£18.005k - £19.337k Per Year
Today
£18.005k - £19.337k Per Year

Job Reference: 313-A-21-92592-AW

Employer:
Leicestershire Partnership Trust
Department:
CAMHS - Outpatients
Location:
Leicester, Leicestershire and Rutland
Salary:
£18,005/ £19,337

Can you demonstrate our values of Trust, Respect, Integrity and Compassion? Do you share in our ambition to create high quality, compassionate care and wellbeing for all?

Then take a step towards LPT...

Leicestershire Partnership NHS Trust (LPT) provides a range of community health, mental health and learning disability services for people of all ages. Delivered through over 100 settings from inpatient wards to out in the community, our 6,500 staff serves over 1m people living in Leicester, Leicestershire and Rutland.


Child, Adolescent Mental Health Service Outpatients Neurodevelopmental Team are looking for a dynamic administrator to join the team to support them in facilitating every day administrative tasks. You will be well supported in an induction into the team. You will be working cohesively with the Clinical Lead and the Clinicians to ensure that a high quality, resource-efficient and cost-effective service is provided to families, young people and children throughout Leicester, Leicestershire and Rutland.

This role will include:-

• working with existing systems and processes to provide an effective administrative service to the team by booking in clinic appointments, sending out and scanning in questionnaires etc

• accurately use and maintain administrative systems within specified timescales.

• demonstrate excellent written and verbal communication skills.

• develop and maintain effective working relationships with colleagues and external agencies.

• provide high quality customer care to anyone accessing the service, either face to face, via telephone or in writing.

For further details please contact Stephanie Buswell or Emma Bown on 0116 295 2992



We are committed to providing the best care that we can to our patients, and so some of our roles involve a Maths and English assessment. Where this is so, details will be shared with you as part of the recruitment process.

Details of our benefits, pledge and other important information about the application process, and working for us is contained in the documents linked to our advert.

For areas where our teams work to staffing rosters, rosters are set in advance at a team level and you will be joining an established roster. Your rostered shifts will be confirmed to you when arranging your start date. We will consider requests to vary working patterns in line with our flexible working policy.

To make the most of your application, we may consider successful applicants for vacancies for the same post in different locations where this is appropriate and meets our mutual requirements.

For all substantive roles the appointment of every new member of staff (excluding medical and dental staff) to a post is subject to a 6 month probationary period, details of which are in our Probation Policy.

We aim to develop a workforce that reflects our service users. To this end we actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups, including members of our black and minority ethnic communities. All jobs will require permission to work in the UK.

For all jobs the cost of undertaking a DBS disclosure at the required level will be met by the individual. This will be deducted from salary following commencement.

Requests from applicants to work alternative hours to those advertised may be considered.

Applicants who are currently ‘at risk’ within the local NHS, and meeting essential criteria will be given preference for interview over any other candidates who may apply for this post.

Twitter @lptjobs / facebook.com/lptjobs

Salary

£18.827k - £18.827k Per Year

Job Type

Full Time

Posted

4 days ago

Description

Job Reference: J12--39334

Employer:
NHS Professionals - Non-Clinical
Location:
Queens Medical Centre Campus
Salary:
11.20

Job Title and Grade:PA Band 4

Location/Trust:Nottingham University Hospitals NHS TrustCity Campus (NG5 1PB) and Queens Medical Location

Department Covered:Paediatric Dermatology

Pay Rates:£11.20

Shift pattern:Monday-Friday 9am-5pm (37.5 hours per week)per hour + accrued holiday pay

Duration:March 2020 (Subject to reviews)

The Role: PA to Director

Job Summary:

Nottingham University Hospitals Digital Services provide services to all NUH Services including City campus, Queens Medical Centre campus and the Ropewalk. It comprises a multi-disciplinary team of professional staff concerned with providing a wide range of services in information, knowledge management, computing and telecommunications.

The main duty of the post holder is to provide a comprehensive PA (Personal Assistant) service to the Director of Digital Services, the Deputy Director and the wider Senior Management Team.

General responsibilitiesinclude the following. List not exhaustive.

  • Use of own initiative and judgement to bring forward any enquires that requires the urgent attention of the Director, ensuring that documents or correspondence which would be more appropriately dealt with by another member of the Senior Management Team are redirected appropriately.
  • Responsible for the management of the Director’s electronic diary, ensuring that it is kept up to date at all times. Using initiative to ensure that their time is protected.
  • Organise meetings, events, interviews and appointments for the Director and the Senior Management Team ensuring that arrangements are made including; room booking, equipment and refreshments (if required) along with any other items that are required and agendas and relevant papers are distributed in a timely manner.
  • Provide minute taking as required to a high standard including preparation of reports, minutes, and other documents with due respect for confidentiality.
  • Maintain confidential personnel files for staff within the Senior Management Team, ensuring co-ordination of annual leave, reporting and recording of sickness, absence and holidays.
  • Operate electronic and manual filing systems, ensuring that these are maintained and updated at all times.
  • Arrange travel and accommodation as required maintaining accurate records.
  • Deal with confidential matters on behalf of the Director, maintaining confidentiality at all times.
  • Undertake and other administration duties for the Director and his management team that may be reasonably required.

Essential Skills:

  • MS Office knowledge, especially Outlook
  • Excellent written and verbal communication skills with staff at all levels of seniority.
  • Able to present information professionally in written, tabular and graphical formats
  • Friendly and professional telephone manner
  • Interprets information from a wide variety of sources and communicates appropriate content within the department
  • Writes/types with both clarity and accuracy with awareness of what information is needed
  • Ability to build relationships with work colleagues and demonstrates the ability to work as part of a team
  • Ability to encourage enthusiasm in others through own approach to work
  • Able to appropriately handle sensitive or confidential information
  • Always displays a high standard of personal integrity and confidentiality

What will give you an edge in applying for this position?

  • RSA Level 2 & 3 Text/Word Processing (or equivalent)
  • A minimum of 5 GCSE’s or equivalent qualifications including English
  • NVQ level 3 in administration or equivalent
  • Customer Care Training
  • Experience working as a PA or senior secretarial
  • Experience of supporting multi-professional teams and individuals
  • Knowledge of NHS Hospital Computer Systems
  • Previous experience of working in NHS
  • Experience at Director Level



Please note that you will be contacted via e-mail throughout the recruitment process, so please check your e-mails regularly.

We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

Successful applicants will be contacted after the closing date.