facilities coordinator jobs

Near colchester, home counties
15Jobs Found

15 jobs found for facilities coordinator jobs Near colchester, home counties

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Facilities Coordinator - Immediate Start

Page Personnel United Kingdom

Chelmsford, HC
1 day ago
Chelmsford, HC
1 day ago
Facilities Coordinator - Immediate Start

Reporting to the Regional Facilities Manager to take responsibility for 4 offices in In Chelmsford. You will be dealing with the day to day management of outsourced contracts and all aspects of facilities management.

In addition, the role is responsible for relationship management, liaising with Building Management/Landlord in each building regarding such issues as service charge, relationships with other tenants, working with the account management of the outsourced contracts and communication within the wider key business operations.

You will be responsible for the facilities of 13 offices. Although most of your work is in Chelmsford, you will also be required to visit each of the offices in Ipswich, Maidstone and Harlow at least once per quarter.

Core Responsibilities

  • Manage all compliance and issues in relation to Facilities ensuring appropriate compliance with legislation, code of practice, directives and regulations
  • Ensure that the maintenance programme of key building components is carried out effectively to prolong the life cycle of the building and to reduce future risk/cost to employees/the Firm
  • Monitor Service Level Agreements and Key Performance Indicators for each of the outsourced contracts. Managing issues with suppliers at a local level and escalating breaches to Regional Facilities Manager and Facilities contracts team
  • Maintain site plans, records and log books as appropriate
  • Deliver minor projects related to internal churn, space management, energy and waste management and M&E / infrastructure works
  • Inspect all sites within your area on a regular basis to identify any maintenance or cleanliness / aesthetic issues and H&S issues, generally ensuring sites are kept neat and tidy and safe
  • Respond to all queries received through the helpdesk and issue work orders as appropriate, logging performance against defined internal and external response levels
  • Carry out general administrative duties such as purchasing, processing invoices and managing telephone and email communications
  • Create and maintain records of purchase orders issued, match invoices to approve for payment
  • Ensure that the Company's Disaster Recovery/Business Continuity Plans are implemented and maintained within the identified FM remit and that you fully understand FM's responsibilities within the CDR/BCP
  • Ensure that the Company's Health & Safety policy is upheld
  • Co-ordinate all H&S requirements including permits to work, method statements, risk assessments, DSE and work station assessments, fire drills and other general H&S audits to ensure compliance with relevant internal and H&S legislation

Facilities Coordinator - Immediate Start

This position requires you to be immediately available or a maximum of 1 weeks notice.

Drivers License and access to a vehicle is Essential

The successful candidate will have:

  • Minimum of 3 years experience as a Facilities Coordinator
  • IOSH/Nebosh Qualification or equivalent
  • Ability to communicate effectively, both internally and externally at all levels with good interpersonal skills with excellent verbal and written communications
  • IT literate with a good knowledge of Microsoft Office
  • Strong organisational skills
  • Pro-active can do attitude
  • Self-motivated
  • Ability to multi task, work under own initiative and remain customer focused whilst under pressure
  • Ability to work well under pressure and to meet deadlines
  • Flexible approach to responsibilities and remit in a change environment
  • High level of professionalism, trust and integrity
  • Basic knowledge of H&S regulations and requirements
  • Professional presentation and telephone manner

The Successful candidate will be offered a competitive salary and the opportunity to join a highly reputable organisation. You will also have access to a full range of company benefits and welfare options. You will be responsible for a large portfolio of high end commercial properties and developing your career under a fantastic regional manager.

Facilities Coordinator - Immediate Start
You responsible for providing a safe and efficient working environment for all staff by managing the services and processes that support the core business functions. On a day to day level this will include: Building Maintenance; Health & Safety; Space & Utilities Management; Security & related Procurement.

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Housekeeping - Night Shifts - Colchester Hospital

National Health Service

Colchester Hospital, HC
3 days ago
Colchester Hospital, HC
3 days ago

Job Reference: J11-A-21-28471

Employer:
NHS Professionals - Flexible Workers
Department:
Housekeeping
Location:
Colchester Hospital
Salary:
Band 2

Are you a looking for flexible bank opportunities to fit around your lifestyle? Are you a thoughtful and dedicated Housekeeper based in the Colchester area?If the answer is yes, we are looking for you !

This postholder will support Hotel Services to deliver a professional, efficient and cost effective service with regards to cleaning and the delivery of patient meals at Colchester Hospital.

Please be aware you may be required to work in/around Covid areas, PPE and training will be provided should you be successful at interview

Hours of work will be either 6pm-2.00am or 8pm- 02.30am

Please note this is a fairly physical job that requires a reasonable level of fitness

The postholder will be required to adhere to specific cleaning and caterings tasks without supervision, using the materials and equipment as they have been trained and instructed by the Facilities Coordinator. They will require a good understanding of COSHH and responsibilities for due diligence within the role

The postholder will be required to engage with ward & departmental staff, colleagues, line managers, patients, relatives and other stakeholders and to deliver the highest standards of customer care and service to ensure a pleasant, safe, clean and welcoming environment

NHS Professionals is run by the NHS, for the NHS

NHS Professionals (NHSP), owned by the Department of Health and Social Care (DHSC), works inpartnership with hospital truststo provide a bank of highly skilled temporary workers who want to work flexibly within the NHS. Working through the NHSP bank means trusts don’t have to rely on expensive agencies.

Right now, we have over 130,000 members registered on our bank from various roles, grades and specialities, saving the NHS over £70 million each year. This money is then reinvested back into the NHS.We serve Acute, Mental Health and Community Trusts across England, along with Social Enterprises.




Please note that you will be contacted via e-mail throughout the recruitment process, so please check your e-mails regularly.
We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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MH Clinical Lead - Ligature & Compliance Coordinator

National Health Service

The Lodge, HC
6 days ago
The Lodge, HC
£45.753k - £51.668k Per Year
6 days ago
£45.753k - £51.668k Per Year

Job Reference: 364-A-2668-A

Employer:
Essex Partnership University NHS Foundation Trust
Department:
Mental Health
Location:
The Lodge, Wickford
Salary:
£45,753 - £51,668 per annum

Essex Partnership University NHS Foundation Trust (EPUT) is an award winning Trust that provides health and social care services for a population of 1.3million people in Essex, Suffolk, Bedfordshire, and Luton. CQC says we’re still GOOD and now we’re OUTSTANDING for caring!

We employ 5,000 people working across more than 200 sites.

Our services include:

Mental health services

  • We provide a wide range of treatment and support to young people, adults and older people experiencing mental illness both as inpatients and within the community. This includes treatment in secure and specialised settings.

Community health services

  • Our diverse range of community health services provide support and treatment to both adults and children. We deliver this care in community hospitals, health centres, GP surgeries and in people’s homes.

Learning disabilities services

  • We provide crisis support and inpatient services and our community learning disability teams work in partnership with local councils to provide assessment and support for adults with learning disabilities.

Social care

  • We provide personalised social care support to people with a range of needs, including people with learning disabilities or mental illness, supporting people to live independently.

We are looking for individuals to join the EPUT team and be part of transforming services in our communities.

In return we can offer exceptional education, training and development opportunities as well as a wide range of benefits, which include flexible working opportunities from first day of employment, salary sacrifice schemes and the opportunity to buy or sell up to one week of annual leave to support a healthy work-life balance. In addition to this the Trust also offers a generous relocation package where applicants meet the eligibility criteria.

Our approach to recruitment is values based and applicant's must be able to demonstrate the organisations values and behaviours.


MH Clinical Lead – Ligature & Compliance Coordinator - Band 8a

An exciting opportunity has arisen for an ambitious, knowledgeable and enthusiastic individual to join the established Compliance Team within the Trust to lead on driving forward all ligature related work and best practice in line with Trust policy/procedure and CQC Quality and Safety Standards.

The post holder will be accountable to the Head of Compliance and Emergency Planning however will be expected to demonstrate initiative and ability to work independently.

The post holder will be responsible for the Ligature Risk Assessment and Management Policy and Procedure, leading on the auditing and monitoring of compliance and developing a system that will provide assurance to the Trust Board of Directors on compliance. This also includes undertaking internal inspections of Trust mental health services against CQC registration requirements and being the central point for all ligature related work. The post holder will also be responsible for reviewing training and advising staff in clinical areas on how policy and procedure should be interpreted in line with best practice and following trends/themes and audit/monitoring findings.

We are seeking to appoint a highly motivated and dynamic individual who is computer literate and an excellent communicator. You will need to be confident at articulating rationales for actions based on robust evidence with the ability to develop collaborative working practices and relationships at all levels within the Trust.

The appointed individual will be supported and opportunities offered to develop within the varied, challenging and rewarding role.

If you are committed to improving the safety and quality of patient care then we would like you to join our team.

To discuss this post further please do not hesitate to contact;

Jane Cheeseman, Head of Compliance & Emergency Planning - 07813 065435 jcheeseman@nhs.net

Benefits:

  • Season Ticket Loans
  • NHS discounts for staff
  • Excellent Training facilities and opportunities
  • The opportunity to work bank shifts and expand knowledge and experience in other areas
  • Salary Sacrifice schemes including lease cars and Cycle to Work
  • Buying and Selling annual leave scheme

To discuss this post further please do not hesitate to contact;

Jane Cheeseman, Head of Compliance & Emergency Planning - 07813 065435 jcheeseman@nhs.net

For further details / informal visits contact:

NameJane CheesemanJob titleHead of ComplianceTelephone number07813 065435



PLEASE ENSURE THAT AS PART OF YOUR APPLICATION YOU INCLUDE PROFESSIONAL REFERENCES WITH BUSINESS CONTACT INFORMATION COVERING YOUR LAST 3 YEAR EMPLOYMENT HISTORY.

WE ARE UNABLE TO ACCEPT PERSONAL OR CHARACTER REFERENCES

As a newly appointed employee you are responsible for incurring the cost of your initial DBS check relevant to your post, the amount will be deducted from your first salary with the Trust.

Applications for Job Share are positively welcomed
Our Trust is an Equal Opportunities Employer. We particularly welcome applications from people with experience of using mental health services. We also hold the Disability two tick symbol and have made the pledge to commit to employing more people with learning disabilities, we encourage people with a disability to apply. If you require this application form in another format i.e. Braille or audio tape etc, please contact the Recruitment Department on 01375 364513 or email epunft.recruitment.adverts@nhs.net and we can arrange for this to be dispatched to you.
The Trust has the right to expire vacancies prior to the closing date if they so wish. The Trust makes every attempt to contact all applicants and we strongly advise that you check the email account which is registered with NHS Jobs reguarly, we would advise however due to the high number of applications we receive that if you have not heard from us within three weeks of the closing date your application has been unsuccessful on this occassion.
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expect all staff to undertake this commitment. Applicants will be subject to robust safer recruitment processes.

Our vision is “working to improve lives” and we achieve this in line with our organisational values of being compassionate, empowering and open.

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Counselling Coordinator

Hertford Regional College

6 days ago
6 days ago

Counselling Coordinator - Permanent – Part Time – 21.6 hours per week – Term Time only  - Cross Campus

Hertford Regional College – Student Services Department

We seek a Counselling Coordinator who can co-ordinate a cross college student counselling service and provide counselling support to learners. The role holder will serve on the College’s mental health working party, advise the safeguarding team and line-manage trainee counsellors including art therapists and provision of clinical supervision. The role holder will be required to produce regular reports relevant to assessment of the service and promote the service to staff and learners.

The ideal candidate for this role will be an enthusiastic individual who has a degree in related subject and/or holds equivalent professional qualifications with a commitment to a comprehensive advice and counselling service within a fully integrated pastoral care system. Having a trained teacher status will be advantageous however possession of a diploma in counselling is essential.

We are looking for someone who is well-organised and has the ability to create rapport (with 14-19 year olds in particular), and to inspire trust and confidence.  It will be with no doubt that you will have adequate knowledge of health and welfare issues, particularly relevant to teenage years.

Hertford Regional College can provide you with some of the best in house training and staff development opportunities to maintain your professional development.

Hertford Regional College offers access to state of the art facilities for staff and learners, a defined benefit Pension scheme, free parking, onsite refectory with subsidised coffee outlet, a gym and a library. As a member of our team, you and everybody living at your home address will have access to an Employee Assistance Programme, promoting wellbeing and a healthy lifestyle.

To find out more about Hertford Regional College and working with us, please visit our website: www.hrc.ac.uk

 

Please note

All Candidates will receive either a notification to attend an Interview or an email to advise that they have been unsuccessful. This will be sent to the email address supplied upon application.

Please ensure that you outline in the Supporting Statement how your experience, skills and qualifications meet those outlined in the Person Specification; only candidates that fully outline the above will be selected for interview.

We reserve the right to bring forward the closing date of any vacancies when we have received a suitable number of applications from which to make a shortlist.

 

All positions are subject to a DBS (formerly CRB) check and your start date will be dependent upon receipt of satisfactory DBS clearance.

 

For more details, please refer to the attached Job Description and Person Specification.

Hours: 21.6 hours/4 days - Actual days to be agreed. This is a Term Time only post working 38 weeks per year

Salary: based on FTE of £29,815 - £32,080 p.a. (Actual Salary £15,193.72 - £16,347.97 p.a.) depending on qualifications and experience

Annual Leave: You will also receive a generous annual leave entitlement of 30 days (pro rata) that is incorporated into your salary payment.

Closing Date:   Monday 08 March 2021@ 12 noon

Interview Date:   Wednesday 17 March 2021

If you wish to contact us, please email:

hr@hrc.ac.uk

 

“Hertford Regional College does not work with and will not accept any CV’s that are sent in by recruitment agencies, please refer to our website for more information.”


Click Here To Apply
https://hertfordregionalcollege.mua.hrdepartment.com/pm_module/cgi-bin/click.cgi?job_id=1620&site_id=35
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Cleaning Operative

Sodexo

Great Baddow, HC
15 days ago
Great Baddow, HC
15 days ago

The successful applicant must have a keen eye for detail  and so continue to maintain a very high standard of cleanliness. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

The successful applicant must have a keen eye for detail  and so continue to maintain a very high standard of cleanliness. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

  • Providing the highest level of housekeeping service within your area of responsibility in line with the clients’ specifications
  • Responding positively, politely and promptly to all customer requirements and carry out your duties in a professional and courteous manner
  • Providing a range of general cleaning services to include offices/meeting rooms, toilets/showers, laboratories and amenity areas site wide
  • Ensuring all stocks are replenished in your area of responsibility
  • Making yourself familiar with and follow all company procedures and regulations
  • Participating in the Health and Safety Policy of the company and report any dangers, near misses or hazards you encounter to your Coordinator/Line Manager
  • All offices, toilets, laboratories and amenity areas to be presented in a clean and tidy

The successful candidate for this role will have:

  • Exceptional customer service skills
  • Strong attention to detail
  • Previous work experience in customer service employment
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Cleaning Operative

Sodexo

Great Baddow, HC
15 days ago
Great Baddow, HC
15 days ago
Job Description

We are currently looking for a part time cleaner to start at 06:00 Monday to Friday 16hrs per week.

Previous cleaning experience is not essential as full training will be given.

If you could please email me your cv to wayne.gibbons@sodexo.com

 

Job Introduction

The successful applicant must have a keen eye for detail  and so continue to maintain a very high standard of cleanliness. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Main Responsibilities
  • Providing the highest level of housekeeping service within your area of responsibility in line with the clients’ specifications
  • Responding positively, politely and promptly to all customer requirements and carry out your duties in a professional and courteous manner
  • Providing a range of general cleaning services to include offices/meeting rooms, toilets/showers, laboratories and amenity areas site wide
  • Ensuring all stocks are replenished in your area of responsibility
  • Making yourself familiar with and follow all company procedures and regulations
  • Participating in the Health and Safety Policy of the company and report any dangers, near misses or hazards you encounter to your Coordinator/Line Manager
  • All offices, toilets, laboratories and amenity areas to be presented in a clean and tidy
The Ideal Candidate

The successful candidate for this role will have:

  • Exceptional customer service skills
  • Strong attention to detail
  • Previous work experience in customer service employment
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Facilities Coordinator

Kennedys Law

30+ days ago
30+ days ago

Kennedys is looking for a Facilities Assistant to join the Facilities team in the new Leeds office. The successful Facilities Assistant would contribute to the efficient operation and effectiveness of the Leeds office by providing a comprehensive and efficient service to external and internal clients in order that the business objectives of the Firm and the team are achieved. There may be a requirement to support other offices as required from time to time.

Team

Kennedys Facilities team ensure that the firm's offices are maintained and consistently delivered to a high standard. They drive the continuous improvement of all aspects of Kennedys facilities management and property portfolio globally.

The Facilities team provide strategic support on projects, with suppliers and budget management as well as Front of House services, and ensure the firm operates the Health & Safety policy and acts in accordance with Health and Safety regulation and ISO and BSI standards.

The Facilities team have presence in all Kennedys offices.

Key Responsibilities

  • Day to day management of the Leeds office
  • Manage reception to include answering telephone and managing clients and other visitors
  • Deal with post and couriers.

Required experience

  • Previous facilities coordination or office management experience desirable
  • Organisation skills and attention to detail
  • Experience of professional services environments.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,200 people worldwide across 42 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable,straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

We develop careers in an innovative and collaborative global environment, with our values at the core. We believe that supporting individual growth and development puts us in the best position to attract and retain talented individuals. Regardless of role or level, everyone has access to virtual learning to help you develop your skills, wherever you are in the world. A variety of other exciting opportunities are available including secondments to clients and our global offices as well as a comprehensive benefits package (details are available upon request).

We've created a culture based on client service, professional excellence, hard work and trust. We deeply value the relationships we build with our clients and we know that they value our warm, friendly human approach. We are here to provide answers, recommendations, strategy and tactics.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

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Operations & Maintenance Transition Coordinator

Afognak Native Corporation, Alutiiq LLC, and their subsidiaries

World Wide OCONUS
12 days ago
World Wide OCONUS
12 days ago

Operations and Maintenance Transition Coordinator (OMTC)
RESPONSIBILITIES:
Provide expertise, advisement, coordination and recommendations during the transition from the construction phase of a Department of State (DOS) construction project to the operation and maintenance phase of the facility in support of the Bureau of Overseas Buildings Operations, Office of Facility Management (OBO/FAC). The position requires a performance period of approximately two years per project location. The first year is spend in support of the OBO Project Director (PD). During this first year the OMTC engages in a full range of critical construction support services and technical coordination through completion of construction. The second year begins at substantial completion of all primary construction activities. The OMTC will support the Facility Management Office by assisting in the coordination and all preparations necessary for the successful transition to Facility’s Operations and Maintenance program including warranty management, and support training of new facilities maintenance staff during the second year. The OMTC advises members of the OBO/FAC management team and contractors to promote effective support of facilities operations and maintenance programs, as well as agency-specific operations.
Though the OMTC position timeline is estimated at two years per location, the deployment period may vary due to changes to actual construction schedules.
ESSENTIAL DUTIES:
Phase 1 (Year 1 of performance: Pre-Substantial Completion)

  • Tracks project completion and transition activities through use of the government provided O&M Transition Checklist for Building Acceptance; identifies and validates key activities and milestones and provides updates to the PD, Facility Manager (FM), OBO Regional Support Center (ORSC), and the OBO/FAC Asset Management and Transitions (AMT) Division.
  • Develops and maintains a comprehensive tracking document to anticipate all Construction Contractor deliverables as required to satisfy all Contractor obligations leading up to Diplomatic Security (DS) Accreditation and Substantial Completion process.
  • Works in conjunction with the FM, PD, and construction contractor, as well as, the designated Facility Asset Manager (FAM) within OBO/FAC/AMT to develop a comprehensive master list of specialized tools, diagnostic test equipment, and building systems spare parts required to maintain the new facility.
  • Provides logistical assistance in the scheduling of deliveries, offloading and maintaining inventory receipts, validation of items along with quantities, and coordination of storage. Coordinates and validates inventory of items for inclusion in post’s Integrated Logistics Management System (ILMS) and monitors respective allotment and obligations of 7112/7911 funds.
  • Verifies receipt and acceptance of construction contractor’s spare parts, attic stock, O&M manuals, as-built drawings and all other post construction deliverables and documentation as required and outlined in the construction documents.
  • Identifies and recommends facility operation and maintenance requirements and preventive maintenance needs. Performs market research to identify local service providers and/or other manufacturer certified sources.
  • Identifies and verifies warranty and maintenance requirements included in the construction contract are being performed within required timelines.
  • Participates in surveys and installation of interior and exterior equipment barcodes and other hardware identifiers as necessary to complete Computerized Maintenance Management System (CMMS) templates and ensure proper implementation of the CMMS for the facility.
  • Attends meetings concerning scheduling, general progress of the work, commissioning activities, warranties and submits bi-weekly status reports to proper Government stakeholders.Assists the PD to identify construction deficiencies (punch list) and tracking the completion of punch list items.
  • Coordinates with and provides regular updates to the PD as the project nears Accreditation and Substantial Completion to assure punch list items are addressed in a timely manner.

Any concerns related to the construction or construction contractor are to be identified directly to the PD and Contracting Officers Representative (COR), and other designated official.


Phase 2 (Year 2 of performance: Post-Substantial Completion)

  • Establishes and maintains Warranty Tracking Log in support of the FM utilizing established government templates and forms. Coordinates with construction contractor to address all warranty items within required timelines.
  • Assists the FM during move-in and decommissioning activities from existing facilities to the new facility.
  • Works closely with the Commissioning Authority (CxA) to support off-season testing of the facility and identify systems-based training to be provided by the CxA to locally-employed staff.
  • Assists in drafting the Facilities Maintenance Handbook for the new and existing facilities in coordination with the FM.
  • Provides logistical support and verifies completion of occupancy adjustment visits and maintenance service contracts required by the construction contractor during the first year of occupancy.
  • Supports the FM in developing a long-term training plan for the locally-employed staff. Coordinates with FAM for allotment and obligation of trainings through initial (7112/7911) funding.

Required Skills

QUALIFICATIONS, EDUCATION & EXPERIENCE
CLEARANCE LEVEL: The clearance level (Secret or TS) will be identified in the task order request.
Required Qualifications;

  • Bachelor’s degree. A master level license in one of the construction trade disciplines and/or 10+ years serving in construction management may be considered in lieu of a bachelor’s degree.
  • Must have a good working knowledge of Microsoft Office applications and MS Project.
  • Must maintain a valid driver’s license to operate Mission vehicles.
  • Must have good working knowledge to identify and mitigate safety hazards and be capable to ensure Facilities comply with local environmental, U.S. OSHA and local safety standards.
  • Experience with the full range of principles, concepts, methods, and practices in project management required to assist in the oversight of construction operations and to ensure coordination with other related activities.
  • Knowledge of engineering technology principles and practices related to the repair and maintenance of a wide range of intermediate to large facilities complex building systems.
  • Knowledge of construction management and/or facilities management in an international environment. Overall construction management and/or facilities management experience of 3+ years required, with at least 1 year being in an international environment.
  • Knowledge of the operations of intermediate to large construction projects with complex building mechanical/electrical systems.
  • Knowledge of construction practices and procedures, sufficient to enable the incumbent to develop and review facility management operations programs for intermediate to large embassy/consulate complexes and associated facilities.
  • Ability to communicate effectively with individuals at all levels, both orally and in writing to prepare detailed and highly complex technical specifications and reports.
  • Strong interpersonal skills.

Desired Qualifications

  • Bachelor’s degree in engineering/architecture disciplines or construction management is preferred.
  • 5+ years of experience in field activities for new construction projects.
  • 5+ years of experience in facility management role.
  • 5+ years of experience in commissioning of complex construction projects.

Required Experience

Posted

1 day ago

Description

Facilities Coordinator - Immediate Start

Reporting to the Regional Facilities Manager to take responsibility for 4 offices in In Chelmsford. You will be dealing with the day to day management of outsourced contracts and all aspects of facilities management.

In addition, the role is responsible for relationship management, liaising with Building Management/Landlord in each building regarding such issues as service charge, relationships with other tenants, working with the account management of the outsourced contracts and communication within the wider key business operations.

You will be responsible for the facilities of 13 offices. Although most of your work is in Chelmsford, you will also be required to visit each of the offices in Ipswich, Maidstone and Harlow at least once per quarter.

Core Responsibilities

  • Manage all compliance and issues in relation to Facilities ensuring appropriate compliance with legislation, code of practice, directives and regulations
  • Ensure that the maintenance programme of key building components is carried out effectively to prolong the life cycle of the building and to reduce future risk/cost to employees/the Firm
  • Monitor Service Level Agreements and Key Performance Indicators for each of the outsourced contracts. Managing issues with suppliers at a local level and escalating breaches to Regional Facilities Manager and Facilities contracts team
  • Maintain site plans, records and log books as appropriate
  • Deliver minor projects related to internal churn, space management, energy and waste management and M&E / infrastructure works
  • Inspect all sites within your area on a regular basis to identify any maintenance or cleanliness / aesthetic issues and H&S issues, generally ensuring sites are kept neat and tidy and safe
  • Respond to all queries received through the helpdesk and issue work orders as appropriate, logging performance against defined internal and external response levels
  • Carry out general administrative duties such as purchasing, processing invoices and managing telephone and email communications
  • Create and maintain records of purchase orders issued, match invoices to approve for payment
  • Ensure that the Company's Disaster Recovery/Business Continuity Plans are implemented and maintained within the identified FM remit and that you fully understand FM's responsibilities within the CDR/BCP
  • Ensure that the Company's Health & Safety policy is upheld
  • Co-ordinate all H&S requirements including permits to work, method statements, risk assessments, DSE and work station assessments, fire drills and other general H&S audits to ensure compliance with relevant internal and H&S legislation

Facilities Coordinator - Immediate Start

This position requires you to be immediately available or a maximum of 1 weeks notice.

Drivers License and access to a vehicle is Essential

The successful candidate will have:

  • Minimum of 3 years experience as a Facilities Coordinator
  • IOSH/Nebosh Qualification or equivalent
  • Ability to communicate effectively, both internally and externally at all levels with good interpersonal skills with excellent verbal and written communications
  • IT literate with a good knowledge of Microsoft Office
  • Strong organisational skills
  • Pro-active can do attitude
  • Self-motivated
  • Ability to multi task, work under own initiative and remain customer focused whilst under pressure
  • Ability to work well under pressure and to meet deadlines
  • Flexible approach to responsibilities and remit in a change environment
  • High level of professionalism, trust and integrity
  • Basic knowledge of H&S regulations and requirements
  • Professional presentation and telephone manner

The Successful candidate will be offered a competitive salary and the opportunity to join a highly reputable organisation. You will also have access to a full range of company benefits and welfare options. You will be responsible for a large portfolio of high end commercial properties and developing your career under a fantastic regional manager.

Facilities Coordinator - Immediate Start

You responsible for providing a safe and efficient working environment for all staff by managing the services and processes that support the core business functions. On a day to day level this will include: Building Maintenance; Health & Safety; Space & Utilities Management; Security & related Procurement.

Source: Page Personnel United Kingdom