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Finance Officer (Accounts Payable)

myjobscotland

Edinburgh, Scotland
2 days ago
Edinburgh, Scotland
2 days ago

Finance Officer (Accounts Payable)

Locality:   Edinburgh (National Service)

Type:     Permanent, Full time, 37.5 hours per week

Salary:       £18,807 - £20,707 per annum          

The Finance Team are looking for a self-motivated and enthusiastic Finance professional to join our busy National Service team. The role will require the successful individual to be well-versed in the functionality of Accounts Payable and a proven ability to work to deadlines, whilst maintaining excellent accuracy in all aspects of your work. You will report to the Finance Operations Manager. 

Responsibilities 

  • Matching, checking, coding, processing and paying supplier invoices.
  • Setting up new supplier accounts and maintaining existing supplier account details.
  • Reviewing, processing and paying staff expenses.
  • Administering and maintaining online expense claim system
  • Being first point of contact for supplier and expenses queries

What makes a great Finance Officer (Accounts Payable)?

Successful Finance Officer (Account Payable) come from different backgrounds and have a range of work and life experiences. All are logical with an organised mind and possess the ability to ensure fixed deadlines are met. Excellent organisational and planning skills are essential as is the ability to respond quickly to changing environments.

Click here to find out about our commitment to data protection

M
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Office Manager

myjobscotland

Edinburgh, Scotland
Today
Edinburgh, Scotland
Today

The Office Manager provides financial, business and administrative support to the Standards Commission and the Executive Director to help ensure the effective management of the organisation and efficient use of its resources in pursuit of its strategic and operational aims.

 The Office Manager is responsible for:

  • supporting governance, through providing secretariat services to the Commission and its Committees, as well as external engagement through supporting Hearings and training events
  • managing information and data processing arrangements in accordance with legislative requirements.
  • responding to freedom of information requests
  • reconciling and reporting on expenditure against budget; processing invoices for the payment of goods and services; and
  • managing the organisation’s payroll and pension processing arrangements.

The Office Manager also leads on procurement and contract work with external suppliers and on any service agreements to ensure best value and the smooth and efficient running of the office.

Duties include:

Governance

·    Leading on the Standards Commission’s internal and external audit work, including managing relationships with auditors and providing evidence to demonstrate compliance with the government financial reporting manual and any internal policies and procedures. 

·    Assisting the Executive Director in policy, governance and strategy related work, including helping to prepare the Strategic Plan, Annual Business Plan, Business Risk Register and Annual Report.

·    Supporting the Executive Director by delivering secretariat services to the Members of the Commission including drafting reports, preparing papers and minute-taking.

·    Arranging meetings and events including Standards Commission meetings, Audit and Risk Committee meetings, Human Resources Committee meetings and external meetings, events and workshops. Maintaining and distributing a schedule of meetings and events.

·    Managing service level agreements / contracts with the payroll processing and pension provider to ensure salaries are paid on time and pension contributions are processed, and reported on, in accordance with scheme rules.

Information Management

·    Maintaining, and ensuring compliance with, the Standards Commission’s policies and procedures including ones in respect of:

o   Data Protection;

o   Records management;

o   Freedom of Information; and

o   Cybersecurity.

·    Managing the Standards Commission’s record keeping and data processing and disposal, in accordance with data protection legislation. 

·    Preparing responses to freedom of information enquiries and subject access requests.

·    Monitoring compliance with, reviewing and updating the Standards Commission’s Records Management Plan.

·    Ensuring the Standards Commission meets its statutory requirements in terms of the provision and publication of information.

Financial

·    Processing invoices for the payment of goods and services. Reconciling transactions against management information reports.

·    Monitoring the Standards Commission’s expenditure against budget and reporting on this to the Accountable Officer and Standards Commission. Liaising with the Scottish Parliament’s Officeholders’ Liaison and Finance Offices to ensure information is exchanged and provided in a timely manner.

·    Assisting with the preparation of the Standards Commission’s annual budget submission and annual accounts.

·    Preparing the payroll and ensuring that salaries, pensions and expense claims for Standards Commission Members and staff are processed in accordance with the terms and conditions of employment, statutory requirements and internal policies. 

·     Leading on all procurement and contract work with external suppliers and on any service agreements to ensure best value.

External Engagement

·    Responding to enquiries about the ethical standards framework and role and remit of the Standards Commission.

·    Assisting in the preparation, publication and dissemination of educational material (including Standards Updates and guidance and advice on the Codes of Conduct), and on Hearings and adjudication decisions.

·    Supporting the Executive Director and Members in the efficient management of Hearings, training events, workshops and roadshows.

·    Contributing to the maintenance and content of the Standards Commission’s website and its social media platforms.

 Other duties

·    Undertaking any additional duties as required.

P
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Customer Service and Export Coordinator

Page Personnel United Kingdom

Bridgend, Scotland
1 day ago
Bridgend, Scotland
1 day ago
Key Result Areas

* External and internal customer satisfaction

* Ensure the prompt and effective handling of all customer orders, ensuring timely deliveries

* Continuous improvements to service level offered both to external and internal customers

* Process and coordinate quality/product/service complaints and claims, working closely with all relevant parties to achieve settlement

* Liaise with all relating parties through each level of administration e.g. notification of delivery to customers; order processing of direct loads with production and external vendors; follow through with relevant OPCO/supplier to timely delivery to the requested destination.

* Check correspondence for accurate pricing and product match.

* Oversee all relevant information to ensure confirmed order delivery dates are met, keeping customers updated of any possible delays by tracking all details on Inbound and Orders Not Picked reports from the warehouse.

* Investigating and processing of credits

* Managing customer call-off orders and informing ASM and Sales Director with any changes.

Project based work:

- Data analysis on customer requirements, customer spend, material control, stock analysis

- SAP projects i.e introducing KPI's, metrics and SLA's

Customer Satisfaction

Key Responsibilities & Job Content

* Continued dialogue with the sales and technical teams to understand customer needs

* Desire to gain advanced technical knowledge to be able to offer alternative solution when products are unavailable

* Close cooperation with logistics and stock management to ensure timely delivery Ensure that orders are processed in an efficient and effective way in all the key success areas

Customs And Logistics Facilitation

* Export administration

* Transport organisation for export

* Creating shipment for export and dealing with export clearance.

* Facilitating import clearance - communicating effectively with all stakeholders

* Liaise with customs agents and freight forwarders * Monitoring late inbound deliveries, rescheduling affected customer orders.

* Following transport cost for replacement deliveries

* Manage returns from customer - follow up with warehouse to ensure goods are processed appropriately

* Track and trace - monitoring implementation and oversight

* Follow up performance and drive improvements to service level

Support Continuous Improvement Process

* Identification of problems, ability to resolve emergency issues and maintain contingency plan

* Process and collate market feedback and create valuable input information for commercial team

* Ability to work under tight schedule and independently

* Propose solutions in agreement with other departments

* Contribution to external sales via initiatives and internal sales involvements (i.e. actively up sell volumes to higher loads or offer alternatives and remind about promotions)

The ideal candidate:

- Export and logistics experience

- Customer service and order processing experience

- Process improvement and project based experience

- Manufacturing / Construction background

- SAP experience

Please apply with your CV if interested.

Bridgend.

Are you an experienced customer service and export coordinator?
Do you have experience in customer facing roles within manufacturing or construction?
If so, please apply below:

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Posted

2 days ago

Description

Finance Officer (Accounts Payable)

Locality:   Edinburgh (National Service)

Type:     Permanent, Full time, 37.5 hours per week

Salary:       £18,807 - £20,707 per annum          

The Finance Team are looking for a self-motivated and enthusiastic Finance professional to join our busy National Service team. The role will require the successful individual to be well-versed in the functionality of Accounts Payable and a proven ability to work to deadlines, whilst maintaining excellent accuracy in all aspects of your work. You will report to the Finance Operations Manager. 

Responsibilities 

  • Matching, checking, coding, processing and paying supplier invoices.
  • Setting up new supplier accounts and maintaining existing supplier account details.
  • Reviewing, processing and paying staff expenses.
  • Administering and maintaining online expense claim system
  • Being first point of contact for supplier and expenses queries

What makes a great Finance Officer (Accounts Payable)?

Successful Finance Officer (Account Payable) come from different backgrounds and have a range of work and life experiences. All are logical with an organised mind and possess the ability to ensure fixed deadlines are met. Excellent organisational and planning skills are essential as is the ability to respond quickly to changing environments.

Click here to find out about our commitment to data protection

Source: myjobscotland