administrator jobs

Near london
2291Jobs Found

2291 jobs found for administrator jobs Near london

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Fleet Assistant

CDER Group Limited

London, London
2 days ago
London, London
£20k - £22k Per Year
2 days ago
£20k - £22k Per Year

Introduction

The Fleet Assistant will work alongside the Fleet Manager and will be responsible for providing end to end fleet department cover. Act as a key contact to other departments within the business for vehicle related matters. Assist in ensuring that all vehicles and drivers remain compliant to health and safety, FORS. They will be focused in cost reduction and assist in the recovery of any revenues associated to the department.

Main Duties include

  • Liaising with various suppliers to the fleet department including hire companies, vehicle dealership, tracking and fuel card suppliers
  • Booking delivery and collection of vehicles for the business
  • Dealing with fleet inquiries both on the phone and in person
  • Monitoring of mileage/fuel consumption/Tyre usage/collisions/driver behaviour/location
  • Ensure the company fleet management systems are up to date with latest information
  • Collate relevant vehicle paperwork – including maintenance and service records
  • Ensure all drivers are logged onto the driving licence checking system ‘Licence Bureau’ and processing of alerts upon receipt
  • Responsible for ensuring that all drivers complete necessary eLearning
  • Maintain driver health records – minimum annual health declarations
  • Maintain driver development records – toolbox talks
  • FORS – responsible for the daily/weekly/monthly data logging for accreditation
  • Administrative handling of invoices and potential re-charging
  • Maintain control over the various road user vehicle registered schemes
  • Perform collision investigation – to highlight common issues/drivers
  • Liaise with Insurance broker to ensure all vehicles are covered as required
  • Other ad hoc tasks when required to do so

General

  • Completion of other general administrative tasks
  • Ad hoc projects as instructed by Fleet Manager
  • Preparing fleet analysis and reporting results to Management
  • Communicate effectively with other departments to ensure the efficient running of the business

Personal qualities, experience and skills

  • Dedicated to high standards and professionalism with excellent attention to detail
  • Strong administration skills
  • A forward thinker with excellent organisation and time management skills
  • Must be able to process high volumes of paperwork efficiently
  • Strong level of IT literacy, specifically within Excel
  • Minimum 1 years’ experience in a Fleet Management System
  • A Fleet administration qualification and/or prior knowledge of Fleet Source FMS would be advantageous however not essential
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Secretary/Personal Assistant

MAGRATH SHELDRICK LLP

London, London
4 days ago
London, London
4 days ago

Job Title: Secretary/Personal Assistant

Location: London

Salary: Competitive

Details:

Top tier niche immigration London law firm is looking for an experienced Secretary/PA to assist them in the successful immigration department.

Key Responsibilities

  • Answering calls
  • Diary and inbox management, organising meetings, appointments and events
  • Documenting processes and procedures
  • Preparing training sessions
  • Implementing and maintaining procedures/administrative systems
  • Ensuring that the file folders and databases are kept up to date and organised
  • Preparing various reports in Excel
  • Supporting legal case workers with large caseloads of immigration cases
  • Typing and completing application forms
  • Scanning documents and uploading them onto government application portals
  • Initial data entries onto our case management system to open new cases
  • Copying, scanning & digital storage of client documents
  • Maintenance of files and preparation of full attendance notes
  • General administration tasks
  • Assistance with the billing of matters – creating invoices, scanning them, sending them to clients

Knowledge and Skills

  • Experience in UK Immigration is desirable but not essential
  • Experience in administrative/customer service roles
  • Experience in using MS Word, Excel, PowerPoint and Outlook
  • Excellent file management and organisational skills
  • Excellent communication skills along with a clear and confident telephone manner
  • Excellent accuracy and attention to detail
  • Ability to multitask and work on own initiative
  • Ability to deal with matters confidentially and maintain good relations with clients and staff
  • Ability to work under pressure to meet tight deadlines
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Junior Administrator

Evergreen Marine

London, London
Today
London, London
Today

Junior Administrator


Location: London


Salary: Negotiable


Job type: Permanent, Full-time


Evergreen Marine (UK) Limited is in charge of developing UK and Ireland markets.


Evergreen established in 1968 has since become one of the largest shipping lines in the world, and it is fully committed to its customers as well as to environment protection. Evergreen’s recent shipbuilding program to expand its fleet has already deployed several new containerships with the latest marine technologies which were adopted for quality transportation service and also for sustainable development of marine ecology.


About the Junior Administrator role:


This is an exciting opportunity for the right candidate to join our London Office Procurement and Facilities team.


You will have the opportunity to manage and be responsible for maintaining day to day functions of a well-established international company. The role is primarily administrative, however, there is a unique opportunity for the candidate to learn basic facilities operations and management to the General Affairs Team.


We are looking for a friendly, confident individual, someone who has a flexible approach to their jobs with a can-do attitude.


Responsibilities of the Junior Administrator:


• Maintenance of the company car fleet
• Business travel administration
• Meeting Room booking and preparation
• Assistance to DM on building projects when required
• Building and area office administration
• Answering and redirection of incoming calls
• Building (Evergreen House) service, maintenance and repairs
• Chauffeur service when required
• Assist the General Affairs Team and building manager with ad-hoc facilities management

Requirements of the Junior Administrator:


• Valid UK driving licence
• Familiar with London roadways and routes
• Willing to work overtime
• Must have legal rights to work within UK and does not require sponsorship

If you feel like you meet the above criteria for the Junior Administrator, then please apply now with your CV and Covering Letter!

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Receptionist and Administrator

Wembley High Technology College Multi-Academy Trust

Wembley, London
2 days ago
Wembley, London
£22.07k - £23.726k Per Year
2 days ago
£22.07k - £23.726k Per Year

                                            

 

EAST LANE PRIMARY SCHOOL

 

POSITION:  Receptionist and Administrator

SALARY RANGE: NJC Scale 2 £22,070,-£23,726 Pro-Rata Term-Time + 4.3 weeks

REPORTING TO: Associate Headteachers

CONTRACT TYPE: Permanent

HOURS OF WORK: 7.30am – 4pm. (Your hours of work may vary on occasion and will be discussed with you in advance.)

 

 

Task (Summary)

Description

Attendance

  • Issuing and processing arrival slips (late arrivals after 8.05am).
  • First day of absence phone calls and logging details onto MIS.
  • Following up on a child’s absence for every day of absence.
  • Follow the school CME processes when required and in conjunction with those staff. 
  • Produce,analyse and act upon attendance reports on a weekly basis.
  • Dealing with applications for pupils’ leave of absence.
  • Amending and maintaining attendance registers.
  • Identifying attendance trends and raising concerns,taking relevant action when required.
  • Monitoring ELPS gate buzzer throughout the day and welcoming visitors.
  • Dealing with late end of day pupil collections,and daytime pupil collections (e.g. for appointments).

Reception duties

  • Ensuring high standards are maintained in the reception area at all times:

-       Deal with queries quickly and efficiently.

-       Maintain absolute confidentiality at all times.

-       Carry out all safeguarding checks meticulously.

-       Receiveand sign in visitors.

-       Issue identification badges.

-       Brief visitors on safeguarding measures and outline fire safety procedures. 

  • Hospitality: provide refreshments as required.

Reception (telephone)

  • Taking external and internal phone calls.
  • Answering and maintaining the switchboard.
  • Keeping a clear concise record of all telephone calls received.
  • Logging parental phone calls ontoBromcom – briefly and accurately.
  • Dealing with any faulty lines/switchboard.

Administration

  • Sorting incoming post and putting in pigeon holes.
  • Receiving parent letters/notes and passing on relevant information.
  • Preparing outgoing mail (franking/weighing).
  • Keeping a diary and weekly appointments record.
  • Assisting with reports as required.
  • Keeping records of lesson observations and distributing information as needed.
  • Booking the meeting room and keeping a record.

Reprographics

  • Dealing with all requests for reprographics as and when required, especially when bulk photocopying or posting is needed.

General

  • Providing secretarial support when needed.
  • Supporting the organisation of school events such as parents’ workshops, etc.

 

The above list is illustrative and the post holder may be required to perform any other reasonable tasks given by the Associate Headteacher. 

 

 

 

 

 

PERSON SPECIFICATION

We are looking for:

 

a. A candidate with excellent linguistic, numerical and communication skills.

b. A candidate with the ability to take the initiative and service efficiently the administrative needs on Reception and provide administrative support. 

c. A candidate with experience of working in a highly professional environment.

 

Skills

a. Excellent inter-personal skills with the confidence to take on projects as requested and see them through to completion quickly and to a high standard.

b. Excellent IT skills using Microsoft Windows and Office (Word, Excel, PowerPoint; training on the use of the school MIS system will be provided).

c. To ensure that all communication is of a high standard. Proof-reading and having attention to detail is essential.

 

Abilities

a. To work independently using own initiative.

b. To learn quickly.

c. To anticipate what is required and be able to complete tasks efficiently and accurately.

d. To remain calm and welcoming at all times.

e. To communicate effectively with senior leaders, parents, governors etc. and to instill confidence when working with external parties.

f. To work well as part of a team.

g. To have a flexible and enthusiastic approach to the work.

i. To present and maintain professional standards at all times including confidentiality.

 

2017

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Central Support Administrator

Smart Recruit Online

London, London
Today
London, London
£12.875k - £12.875k Per Year
Today
£12.875k - £12.875k Per Year

Are you an exceptional Administrator who would like to work for an inspiring and inclusive charity?
We are looking for an experienced Administrator to join Three Cs Central Support Team. This role provides general administrative support to our head office and services and is based in our head office in Deptford.
As a Central Support Administrator, you will have excellent interpersonal skills and great attention to detail. Our central support team is a small team, and you will need to be able to prioritise your workload, take initiative and be willing to work flexibly to meet the needs of the organisation. It's a busy and varied role where you will need excellent administration and interpersonal skills, a strong eye for detail as well as a great time management and be able to juggle a varied load of tasks and responsibilities. You must be comfortable working closely with people who have learning difficulties and or mental health challenges.
Hours of work:
21 hours per week during office hours (Monday - Friday 9am to 5pm), with flexibility to work extra hours including late evenings and weekends if required to accommodate work requests.
Central Support Administrator | Administration | Communication | Charity | Care | Support | MS Office | Client Relationship | Admin | IT Literate | MS Office | Meeting Minutes | Organised
Essential Skills
  • Able to use Microsoft Office to a good standard.
  • Strong administration and interpersonal skills.
  • Able to minute meetings to a good standard.

The closing date for this role is 26 February 2021.
About Company
Three Cs stands for 'Control and Choice in the Community' for people with learning disabilities, autism and/or mental health challenges. We support people to have control over and choice about their lives and to contribute to the community as equal citizens.
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Property Manager / Administrator

Hemmingfords

London, London
Today
London, London
Today

Property Manager / Administrator

Angel, Islington

 

About Us

 

Hemmingfords is a five-star rated estate agency that focuses on impeccable service and the unique personalities of our team to drive business success. We’re the local property experts with particular knowledge of Islington and Shoreditch.

 

Our company ethos is to leave people feeling better for having delt with us. We pride ourselves on our personable service. We always strive to go above and beyond our customer’s expectations in every aspect of our service.

 

We’re now looking for a personable and confident Property Manager / Administrator to join our close-knit team in Islington and support our landlords and tenants.

 

The Benefits

 

- Salary of £24,000 - £26,000 per annum

- Performance bonus

- Fast track career options

- Company iPhone

- High-performance and exciting work culture

- Generous reward package

- Comprehensive training programme

- Property sector qualifications

- Team and social events

- Annual Christmas party

- Holiday and loyalty bonus

- A friendly office cat called Waffy!

 

This is the ideal role for a property professional to step up, advance and grow their career with our customer-focused estate agency.

 

We’ve built an incredible reputation for service and our portfolio speaks volumes about our depth of skills and expertise. You’ll have the chance to learn from the best and enhance your existing experience levels with our outstanding team.

 

What’s more, we are offering a superb package alongside great training, a friendly, sociable environment and some wonderful perks. So, if you are ready for a change and to take your next step on the ladder, this is the role for you.

 

The Role

 

As a Property Manager / Administrator, you will be tasked with delivering outstanding service to Landlords and Tenants in a flexible and responsive manner.

 

The service our clients and renters have come to expect is second-to-none and, in today’s competitive property market, putting them above all other considerations is the key to success. Your role will involve providing effective, regular communication, dealing with requests and issues efficiently and ensuring all properties are up to standard, safe and ready for occupation.

 

Specifically, you will:

 

- Build and maintain great relationships with both landlords and tenants

- Monitor and deal with repair and maintenance requests and ensuring works are completed

- Attend regular meetings with the Lettings Team

- Maintain your knowledge of property legislation

- Carry out pre-tenancy inspections

- Provide assistance at the end of tenancies including communications in relation to deposits

- Complete supporting admin, records and logs

 

About You

 

To be considered as a Property Manager / Administrator, you will need:

 

- To have experience in the property market and take pride in liaising with landlords, tenants and contractors to resolve both technical and practical issues

- Experience of delivering impressive levels of customer service

- To thrive under pressure

- A great eye for detail

- To demonstrate strong administrative and IT skills

- The ability to work as part of a team

- Superb organisational and communication skills

- To be proactive and have a passion for problem solving (with a smile!)

 

Other organisations may call this role Lettings Consultant, Lettings Advisor, Tenancy Advisor, Property Consultant, Lettings Negotiator, Estate Agent, or Lettings Agent.

 

You may already possess experience in one (or more) of the following roles: Property Administrator, Property Assistant Manager, Property Assistant, Lettings Administrator, Tenancy Officer, Accommodation Administrator, Housing Operations Assistant, or Tenancy Administrator.

 

Webrecruit and Hemmingfords are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

 

So, if you’re seeking your next challenge as a Property Manager / Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

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NHS Administrator/Typist

Page Personnel United Kingdom

London, London
1 day ago
London, London
1 day ago
The key responsibilities for this NHS Administrator/Typist are:
  • Answering telephone enquiries
  • Ensuring all email correspondence is answered
  • Typing administrative letters
  • Assisting the team with general administrative duties

The successful candidate for this for this NHS Administrator/Typist role must have:

  • Previous administrative experience
  • Previous experience working for the NHS
  • Excellent telephone manner
  • The ability to work independently
  • Great time management skills

On offer to the candidate is the opportunity to work as an NHS Administrator/Typist for an NHS Trust in South London. The successful applicant will have demonstrable experience working for the NHS in an administrative capacity.

This is a temporary role working as an NHS administrator/typist in London. You must have previous administrative experience working within the NHS to apply.

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Events Administrator

Randstad Business Support

London, London
Today
London, London
£11.92 - £16.71 Per Hour
Today
£11.92 - £16.71 Per Hour

The University of East London is in need of an Events Administrator to support the events team with the organisation, promotion and execution of their annual Teachers and Advisers Conference.

Are you a recent Events Management graduate who wants to gain some practical experience on an events project? Are you an experience administrator with experience in the events industry?

The Role

This will be a remote role with no need to attend campus. It is preferable that the candidate has their own laptop to work from . The candidate will be working 35 hours per week.

  • Support the Event Manager with all administrative work
  • Market and promote the event to the target audience
  • Manage booking queries
  • Help manage the online event - including organising and liaising between speakers
  • Develop a thorough post-event evaluation

The Candidate

To be considered for this position we are looking for a candidate who holds a number of the preferences below .

  • A recent events management grad or a junior event manager/administrator
  • Is confident using Microsoft programs
  • Has good time management and organisational skills
  • Is punctual , presentable and polite
  • Has experience in a similar role or relateable/transferable skills

If you are interested and passionate about being a Events Administrator and believe the role is right for you, don't hesitate, apply today.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.

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Administrator / Receptionist

National Health Service

London, London
3 days ago
London, London
3 days ago

Administrator / Receptionist

Open Door Surgery

The closing date is 09 March 2021

Job overview

We are seeking a friendly and organized Medical Administrator / Receptionist to join our growing healthcare team. In this role, you will work at the front desk of our medical office and assist our patients and other visitors.

Your primary job duties will include greeting and checking in patients, answering questions, processing paperwork, and scheduling appointments. You will also help keep our records and work areas clean and organized, as well as ensure our office provides a welcoming environment for our patients.

Main duties of the job

  • Prior administrative or clerical experience preferred
  • Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel).
  • Highly organized and able to work well in a fast-paced environment; able to multi-task
  • Reliable with excellent time management and communication skills
  • Willingness to learn and to grow with the company

About us

We are a small team that works closely with each other, sharing the workload as appropriate.

We operate an open door policy where outpatients can be served on the same day (due to Covid-19 we are operating a telephone triage). So, during the times of the surgery hours, it can be very busy but once the GP hours are finished it tends to be quieter.

Job description

Job responsibilities

Job Summary:

To provide administrative support and services to all members of the practice team.

Job responsibilities:

Management of medical records

  • Ensure that records are available in the instances of urgent consultation
  • Retrieve and re-file records as requested, ensuring that strict alphabetical order is adhered to
  • Ensure correspondence, reports, results etc. are filed in correct records
  • Ensure records are kept neat and tidy and in good repair with all necessary information recorded correctly on the outer cover

Management of appointment system

  • Ensure total familiarity with all appointment systems including regular and incidental variations
  • Book appointments and recalls ensuring sufficient information is recorded to enable retrieval of the medical record
  • Covers reception periodically

Administrative support

Provide administrative support to members of the primary health care team in the following areas ensuring appropriate practice records are kept up to date

o Immunisation recalls (including childhood immunisations)

o QOF recalls

o Meeting minutes

o Registrations

o Deductions

o Online Access

Confidentiality

  • In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
  • In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
  • Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

Health & Safety

The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, the practice Health & Safety Manual, and the practice Infection Control policy and published procedures. This will include:

  • Using personal security systems within the workplace according to practice guidelines
  • Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
  • Making effective use of training to update knowledge and skills
  • Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
  • Actively reporting of health and safety hazards and infection hazards immediately when recognised
  • Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role
  • Undertaking periodic infection control training (minimum annually)
  • Reporting potential risks identified
  • Demonstrate due regard for safeguarding and promoting the welfare of children.

Equality and Diversity

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

  • Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
  • Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
  • Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/Professional Development

The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

  • Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
  • Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

Quality

The post-holder will strive to maintain quality within the practice, and will:

  • Alert other team members to issues of quality and risk
  • Assess own performance and take accountability for own actions, either directly or under supervision
  • Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
  • Work effectively with individuals in other agencies to meet patients needs
  • Effectively manage own time, workload and resources

Communication

The post-holder should recognize the importance of effective communication within the team and will strive to:

  • Communicate effectively with other team members
  • Communicate effectively with patients and carers
  • Recognize peoples needs for alternative methods of communication and respond accordingly

Contribution to the Implementation of Services

The post-holder will:

  • Apply practice policies, standards and guidance
  • Discuss with other members of the team how the policies, standards and guidelines will affect own work
  • Participate in audit where appropriate

Person Specification

Experience

Essential

  • Previous administrative role - essential
  • Experience working within a customer focused environment - beneficial
  • Knowledgeable using Microsoft suite

Desirable

  • Previous medical administration experience

Employer details

Employer name

Open Door Surgery

Address

47 Boundaries Road

Balham

London

SW12 8EU


Employer's website

https://www.opendoorsurgery.co.uk/

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Administrator – Italian, German or French Speaking

Saville & Co. Scrivener Notaries

London, London
1 day ago
London, London
£25k - £25k Per Year
1 day ago
£25k - £25k Per Year

Administrator – Italian, German or French Speaking


ACBHE2403/KP
London, UK
£25,000
Administrator – Italian, German or French Speaking
London, EC2
The Company
Saville & Co. Scrivener Notaries is one of the City’s highest regarded Scrivener Notary firms. Founded in 1994, we have built a strong reputation for speed and efficiency in all areas of notarial practice with particular expertise in shipping, insurance, banking and legal matters with an international dimension.
We are now seeking bilingual Administrators to join us in the City, Central London.
The Rewards
- Salary of £25,000
- Discretionary Christmas bonus
- 22 days’ holiday
- Workplace pension
- Commuting / Travel loan (after probationary period)
If you are an Italian, German or French speaking Administrator looking for the chance to expand your career horizons, this is a superb opportunity to develop with a leading London firm. Additional languages are an advantage.
You will join an engaged, professional environment where your career choice is taken seriously, and you will have the opportunity to enhance your portfolio of experience within our professional service environment.
Your Role
As an Administrator, you will be providing a high level of support to our notaries with particular focus on Italian, German or French documentation. You will be primarily office-based, with some flexibility to work from home occasionally.
You will be taking a diligent and hard-working approach and coupling it with the thoroughness and precision for which we are renowned.
Specifically, you will:
- Prepare notarial (legal) documents
- Work in English and in other languages in which you are competent
- Translate documents
- Organise legalisation of documents
- Liaise with clients
- Manage the filing system
- Undertake general office admin tasks
About You
To be considered as an Administrator, you will need:
- At least one year’s office experience
- Fluency in Italian, German or French, in addition to English, with other languages an advantage
- A team player mentality
- Diligence and the ability to work within a fast-paced environment
We are eager to hear from you if you have held the role of Administrator, Legal Secretary, Office Administrator, Administration Assistant, Secretary, Receptionist, Admin Assistant, Office Assistant, Notarial Assistant, Executive Assistant, Personal Assistant, EA, or PA.
Webrecruit and Saville & Co. Scrivener Notaries are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

PLEASE NOTE: For your application to be considered, it must be submitted via Webrecruit’s application process (by selecting the apply button) rather than being sent to Saville & Co. Scrivener Notaries directly. Applications that are sent to us directly will not be considered.
So, if you are ready to apply for the role of Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Working hours: 37.5 hours per week

Salary

£20k - £22k Per Year

Job Type

Full Time

Posted

2 days ago

Description

Introduction

The Fleet Assistant will work alongside the Fleet Manager and will be responsible for providing end to end fleet department cover. Act as a key contact to other departments within the business for vehicle related matters. Assist in ensuring that all vehicles and drivers remain compliant to health and safety, FORS. They will be focused in cost reduction and assist in the recovery of any revenues associated to the department.

Main Duties include

  • Liaising with various suppliers to the fleet department including hire companies, vehicle dealership, tracking and fuel card suppliers
  • Booking delivery and collection of vehicles for the business
  • Dealing with fleet inquiries both on the phone and in person
  • Monitoring of mileage/fuel consumption/Tyre usage/collisions/driver behaviour/location
  • Ensure the company fleet management systems are up to date with latest information
  • Collate relevant vehicle paperwork – including maintenance and service records
  • Ensure all drivers are logged onto the driving licence checking system ‘Licence Bureau’ and processing of alerts upon receipt
  • Responsible for ensuring that all drivers complete necessary eLearning
  • Maintain driver health records – minimum annual health declarations
  • Maintain driver development records – toolbox talks
  • FORS – responsible for the daily/weekly/monthly data logging for accreditation
  • Administrative handling of invoices and potential re-charging
  • Maintain control over the various road user vehicle registered schemes
  • Perform collision investigation – to highlight common issues/drivers
  • Liaise with Insurance broker to ensure all vehicles are covered as required
  • Other ad hoc tasks when required to do so

General

  • Completion of other general administrative tasks
  • Ad hoc projects as instructed by Fleet Manager
  • Preparing fleet analysis and reporting results to Management
  • Communicate effectively with other departments to ensure the efficient running of the business

Personal qualities, experience and skills

  • Dedicated to high standards and professionalism with excellent attention to detail
  • Strong administration skills
  • A forward thinker with excellent organisation and time management skills
  • Must be able to process high volumes of paperwork efficiently
  • Strong level of IT literacy, specifically within Excel
  • Minimum 1 years’ experience in a Fleet Management System
  • A Fleet administration qualification and/or prior knowledge of Fleet Source FMS would be advantageous however not essential