Departmental Assistant
SRK Consulting (UK) Limited
Cardiff, WASRK Consulting have an exciting opportunity for a Departmental Assistant to join their team.
Location: Centrally located in Churchill House, Churchill Way, Cardiff, CF10 2HH combined with working remotely depending on Covid-19 situation
Salary: Depending on previous experience
Job Type: Fixed Term Contract - 12 Months commencing ASAP
Hours: 09:00 - 17.30, Monday to Friday, with a 30-minute lunch break (40 hours per week)
About Us:
SRK Consulting (UK) Ltd is an independent, international consulting practice, that provides globally integrated consulting services to the mining and natural resources sector.
SRK Consulting (UK) Ltd is the European arm of the SRK Consulting global group network and currently has over 110 employees based in Cardiff with a diverse range of backgrounds. The company is employee?owned and?employs around 1,400 professional consultants internationally with 45 offices on 6 continents. SRK has been providing its clients with innovative, practical, and cost-effective solutions for 40 years and our client base covers a wide range of industries, particularly within the resources and engineering sectors.?
Departmental Assistant - The Role:
We currently have an opportunity for a temporary Departmental Assistant to join our friendly, professional and dynamic team. This is a fast-paced role for an eager person who will provide support in a variety of areas within the business.
This is a varied role for someone who thrives on being the first point of contact when required and able to undertake varied administration duties. The team constantly deals with reactive enquiries; with no two days being the same.
SRK requires someone who is extremely professional with a proactive and enthusiastic attitude, willing to be flexible, and enjoys multi-tasking and providing excellent administration support.
Departmental Assistant - Key Responsibilities:
- Formatting of documents; to provide assistance with preparing proposals, compiling draft and final reports, memos and Company letters in accordance with SRK formats and templates in a timely manner and working to tight deadlines
- Assisting with organising venues for events/external meetings/technical workshops as and when required
- Assisting with organising conference registration and travel
- Co-ordinating technical departmental Strategic Planning Meeting, functions, company social events and sponsorships
- Tracking updates and formatting of consultant CVs and blurbs
- To attend weekly technical department resources meeting to assist with keeping a calendar/planner detailing departmental projects/travel commitments, updating weekly resources lists and sourcing any Marketing requirements
Departmental Assistant - You:
Experience/Skills to include:
- Previous experience in a similar role is ideal but not essential
- Ability to adapt to a wide variety of assignments including complex travel arrangements
- Effective organisation and time management skills with excellent attention to detail
- Competent in implementing priorities and managing multiple tasks to a high standard without direct supervision
- The ability to interact with people at all levels internally and externally is crucial
- Ability to be proactive, deliver high quality work, work under pressure often to tight deadlines, either working independently or as part of a team
- High degree of computer literacy and competent particularly in the use of Microsoft Office Word, Excel and MS Teams
Travel:
- Organising international and UK travel arrangements including booking flights, car hire, accommodation, rail tickets and the preparation of travel packs
- Arranging visas through CIBT, Embassy or directly with clients
- Distributing, collating and tracking Risk Assessments (internal and external)
- Liaising with Heads of Departments and HR with regards to pending site visits in high-risk countries
- Arranging clinic appointment for vaccinations, boosters, COVID-19 testing site visit medication and arranging appropriate site PPE if required
- Updating department record and spreadsheet - admin and travel
General Department Administration:
- Dealing with colleague requests quickly and efficiently
- Organising of day-to-day meetings, room bookings, car parking bookings and catering requirements (liaise with reception where required)
- Providing Reception cover as and when required
- Setting up department conference calls and purchase orders
- Liaising with Reception with regards to various shipments/couriering
- Minute-taking for monthly/quarterly meetings on an ad-hoc basis
- Support to the Marketing team, as and when required
Further Information:
SRK Consulting (UK) Ltd offers a range of excellent benefits, to include: Pension Scheme, Death in Service Benefits, Health Insurance Cover, and Private Medical Health Care Scheme.
The candidates under consideration will be contacted directly.
To submit your application for this exciting Departmental Assistant opportunity, please click 'Apply' now.
Administration Assistant
Randstad Business Support
Cwmbran, WA
Job Purpose:
Role Purpose: To provide administrative support in respect of HR Admin / Establishment / Recruitment / Occupational Health & Wellbeing/Health & Safety.
Main Activities:
- To provide administrative and first point of contact support to the Force, ensuring efficient and effective administration services.
- Assist in the production of documentation as required, ensuring accurate and grammatically correct reporting of key information and provide support to colleagues in times of high demand or abstraction.
- Respond and deal with enquiries on the telephone, via e-mail and face to face with internal departments and external agencies.
- To ensure the prompt and accurate processing of data within Force Systems and disseminate reports and information across the Force.
- Create and maintain departmental electronic filing systems and ensure the accuracy and integrity of the information held within the Force systems through regular audit and checking procedures.
- To raise purchase requisitions and orders to facilitate procurement of goods and services, according to Force financial procedures, recording all spends accurately to enable budget management review.##
- To update and keep current, the team/department area on the force intranet as directed, in order to ensure accurate and upto date information is available.
- Assist in the organisation and recording, taking and disseminating minutes of meetings ensuring that logistical arrangements are made, appropriate and relevant paperwork is provided prior to and after the meeting.
- Maintain records in a confidential manner, ensuring all information handled is done so sensitively and in line with General Data Protection Regulations.
- To order stationary to ensure that there are sufficient supplies to aid the smooth running of the department.
Essential Skills:
- Must have previous experience of administrative support.
- Must be able to demonstrate excellent organisational skills.
- Must possess experience in providing excellent customer service.
- Must have knowledge of office management principles, methods and procedures.
- Must have outline knowledge of the General Data Protection Regulations
- Must be IT literate in Microsoft applications, including Word, excel and PowerPoint.
If you think you are rigth for the role apply today!
Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
Receptionist/Administrator
National Health Service
Woodland House, WAJob Reference: 001-AC075-0321
- Employer:
- Cardiff and Vale University Health Board
- Department:
- Children, Young People and Family Health Services
- Location:
- Woodland House, Cardiff
- Salary:
- £18,185 - £19,337 per annum
CARING FOR PEOPLE - KEEPING PEOPLE WELL
Cardiff and Vale University Health Board (the UHB) is a Smoke Free Health Board. Smoking is banned across all of the UHB sites. Staff are therefore not able to smoke in the hospital grounds or on any other UHB premises.
The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore we encourage early applications to ensure consideration for this post.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
We are committed to promoting inclusion, where every staff member has a sense of belonging. We welcome applications from everyone and actively seek a diverse range of applicants. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect. We aim to create an equitable working environment where every individual can fulfil their potential no matter their disability, sex, gender identity, race, sexual orientation, age, religion or belief, pregnancy and maternity or marriage and civil partnership status.
Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English
THIS POST IS FIXED TERM FOR 6 MONTHS DUE TO MEET THE NEEDS OF THE SERVICE.
The Children, Young People and Family Health Services Directorate, has exciting opportunities for motivated and enthusiastic individuals to join us to support reception / administration duties. We have two full time roles available working within our School Health / Immunisation Team based in Woodland House .
The successful applicants should have a proactive and friendly attitude and be able to demonstrate administrative experience and meet the main duties of the role.
It’s important that you are an good communicator with experience of working in a busy environment. Applicants will be expected to be organised and efficient and have the ability to prioritise requests and to deal with conflicting demands. A good level of attention to detail supported by relevant ICT skills is essential and proven skills and experience of providing previous administrative support to large teams.
If this sounds like you and you want to join us in delivery high quality services to children and young people, then please submit your application. We look forward to hearing from you.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Closing Date: 08/03/2021
For further details / informal visits contact:
Name: Michael Rogers
Job title: Immunisation Manager
Email address: Michael.Rogers@wales.nhs.uk
Telephone number: 029 218 36582
Applications from job seekers who require Tier 2 sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-EEA candidates may not be appointed to a post if a suitably qualified, experienced and skilled EU/EEA candidate is available to take up the post as the employing body is unlikely, in these circumstances, to satisfy the resident labour market test. UK Visas and Immigration (UKVI) requires employers to complete this test to show that no suitably qualified EEA or EU worker can fill the post. For further information please visit the UKVI website.
Please note that the inbox is not monitored. If you have any queries please contact the Recruitment Helpdesk on 02920 905353.
Operations Administrator
Restore DataShred
Caerphilly, WA16 Month Fixed Term Contract (Maternity Cover)
Here at Restore Datashred, we are now looking for an Operations Administrator to handle all administration at our Bedwas depot. With an emphasis on first class customer service, you will ensure that all enquiries are dealt with quickly and accurately and that all daily and weekly tasks are completed within the relevant timescales.
The Operations Administrator will input incoming orders and contracts onto the relevant computer system, liaise with the Manager regarding route planning and add additional visit requests by customers to existing routes to maximise route efficiency. You will also assist with vehicle management which may include; managing vehicle defect sheets, check and file tachographs and record fuel receipts.
So, if you have previous experience in a fast-paced customer focused environment and have the ability to maintain confidentiality and discretion at all times, then we would love to hear from you.
We’re looking for someone who has excellent communication skills, a friendly yet professional telephone manner and the ability to work well under pressure, showing flexibility when required. You’ll need to be a good problem solver, be committed to delivering exceptional customer service and be able to deal empathetically, assertively and politely with both internal and external customers. Competency in standard software packages such as Microsoft Office is essential.
About Us
Restore Datashred is one of the UK’s leading on-site and off-site shredding companies, providing confidential document and data shredding services throughout England, Wales, Scotland and Ireland.
Executive Office Manager
Page Personnel United Kingdom
Cardiff, WA- Organising diaries, global travel
- Stakeholder management and customer relationships
- Facilities management
- Office management duties
- Project based work
- HR Admistration / onboarding and recruitment
- Financial management; creating sales invoices, processing expenses, process bank payments, chasing debtors,
- Personnel Management; Ensuring employee files are accurate and up to date, tracking absence including sickness and holidays, employee training, development plans
- Organise and facilitate the full recruitment process and the induction of new employees
- Orchestrate and run the graduate/work experience programme
- Create and proof company documents
- Event Management; Strategy Days, Business events, Team building
- Point of contact for any office queries from individuals
- CRM management
- Participate in MI preparation
- Responsible for monitoring and coordinating marketing materials and distribution
- Manage the firm LinkedIn page/website
- General Administration duties
The ideal candidate will have worked within a professional services environment for example:
- Legal
- Finance & Banking
- Insurance
You MUST have previous experience as a PA, EA or Office Manager.
Please apply with your CV if interested.
Cardiff.
Are you an experienced Office Manager or Executive Assistant?
Are you looking to join a friendly working environment in a stable and secure organisation?
If so, please apply below
Job Type
Contractor, Full Time
Posted
Today
Description
SRK Consulting have an exciting opportunity for a Departmental Assistant to join their team.
Location: Centrally located in Churchill House, Churchill Way, Cardiff, CF10 2HH combined with working remotely depending on Covid-19 situation
Salary: Depending on previous experience
Job Type: Fixed Term Contract - 12 Months commencing ASAP
Hours: 09:00 - 17.30, Monday to Friday, with a 30-minute lunch break (40 hours per week)
About Us:
SRK Consulting (UK) Ltd is an independent, international consulting practice, that provides globally integrated consulting services to the mining and natural resources sector.
SRK Consulting (UK) Ltd is the European arm of the SRK Consulting global group network and currently has over 110 employees based in Cardiff with a diverse range of backgrounds. The company is employee?owned and?employs around 1,400 professional consultants internationally with 45 offices on 6 continents. SRK has been providing its clients with innovative, practical, and cost-effective solutions for 40 years and our client base covers a wide range of industries, particularly within the resources and engineering sectors.?
Departmental Assistant - The Role:
We currently have an opportunity for a temporary Departmental Assistant to join our friendly, professional and dynamic team. This is a fast-paced role for an eager person who will provide support in a variety of areas within the business.
This is a varied role for someone who thrives on being the first point of contact when required and able to undertake varied administration duties. The team constantly deals with reactive enquiries; with no two days being the same.
SRK requires someone who is extremely professional with a proactive and enthusiastic attitude, willing to be flexible, and enjoys multi-tasking and providing excellent administration support.
Departmental Assistant - Key Responsibilities:
- Formatting of documents; to provide assistance with preparing proposals, compiling draft and final reports, memos and Company letters in accordance with SRK formats and templates in a timely manner and working to tight deadlines
- Assisting with organising venues for events/external meetings/technical workshops as and when required
- Assisting with organising conference registration and travel
- Co-ordinating technical departmental Strategic Planning Meeting, functions, company social events and sponsorships
- Tracking updates and formatting of consultant CVs and blurbs
- To attend weekly technical department resources meeting to assist with keeping a calendar/planner detailing departmental projects/travel commitments, updating weekly resources lists and sourcing any Marketing requirements
Departmental Assistant - You:
Experience/Skills to include:
- Previous experience in a similar role is ideal but not essential
- Ability to adapt to a wide variety of assignments including complex travel arrangements
- Effective organisation and time management skills with excellent attention to detail
- Competent in implementing priorities and managing multiple tasks to a high standard without direct supervision
- The ability to interact with people at all levels internally and externally is crucial
- Ability to be proactive, deliver high quality work, work under pressure often to tight deadlines, either working independently or as part of a team
- High degree of computer literacy and competent particularly in the use of Microsoft Office Word, Excel and MS Teams
Travel:
- Organising international and UK travel arrangements including booking flights, car hire, accommodation, rail tickets and the preparation of travel packs
- Arranging visas through CIBT, Embassy or directly with clients
- Distributing, collating and tracking Risk Assessments (internal and external)
- Liaising with Heads of Departments and HR with regards to pending site visits in high-risk countries
- Arranging clinic appointment for vaccinations, boosters, COVID-19 testing site visit medication and arranging appropriate site PPE if required
- Updating department record and spreadsheet - admin and travel
General Department Administration:
- Dealing with colleague requests quickly and efficiently
- Organising of day-to-day meetings, room bookings, car parking bookings and catering requirements (liaise with reception where required)
- Providing Reception cover as and when required
- Setting up department conference calls and purchase orders
- Liaising with Reception with regards to various shipments/couriering
- Minute-taking for monthly/quarterly meetings on an ad-hoc basis
- Support to the Marketing team, as and when required
Further Information:
SRK Consulting (UK) Ltd offers a range of excellent benefits, to include: Pension Scheme, Death in Service Benefits, Health Insurance Cover, and Private Medical Health Care Scheme.
The candidates under consideration will be contacted directly.
To submit your application for this exciting Departmental Assistant opportunity, please click 'Apply' now.