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39Jobs Found

39 Jobs Found 

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Administration Assistant

CAPITA

Bournemouth, SW
5 days ago
Bournemouth, SW
5 days ago
Location: Bournemouth, 100 Holdenhurst Road
Hours: 37.5 Hours per week, Monday to Friday 9am – 5.30pm
Contract: Perm & Fixed Term Opportunities available!
We’re supporting our clients as they adapt to the unprecedented circumstances brought about by COVID-19. As a result, we’re currently only recruiting for essential roles during this time.

Job title:

Administration Assistant

Job Description:

Becoming an Administration Assistant with Capita:

We are looking for a new Administrator Assistant to join our busy administration team at in our Bournemouth site. This is the perfect opportunity for someone looking to start their career with a prospect of progression into a clerical role.

What you will do:

  • Provide support to the Clerical teams by organising incoming mail ready for internal use
  • Scan documents and mail onto bespoke system ready for further distribution
  • Organise and destroy all incoming mail alongside company policies
  • Create letters and post out letters complete with documents to customers
  • Carry out data entry as required
  • Ad hoc duties as requested by the Team Manager/Team Leader

Your experience and attributes will include:

  • Proficient IT skills, including sound knowledge and use of MS Office products as well as bespoke notice processing software
  • Possess excellent communication skills both written and verbal
  • Willingness to learn and develop skills within the role
  • Be well organised and be able to prioritise your own workloads
  • Be able to work effectively within the team as well as individually
  • Be adaptable and flexible towards meeting the needs of the business

What’s in it for you?

  • A competitive basic salary
  • 22 days’ holiday with the opportunity to buy extra leave
  • Company matched pension, life assurance, a cycle2work scheme…and plenty more
  • Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology
  • The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
  • Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform

You’ll be joining a network of 63,000 experienced, innovative and dedicated individuals across multiple disciplines and sectors. There are countless opportunities to learn new skills and develop in your career, and we’ll provide the support you need to do just that. Our purpose is to create a better outcome for you.

What we hope you will do next

Choose ‘Apply now’ to fill out our short application, so that we can find out more about you.

All interviews, assessments and background checks will take place online, to completely remove the need for face-to-face contact.

It’s important to note that many of our sites are now closed and employees are working remotely where they can. However, where offices are required to stay open, we are following government guidelines on personal hygiene standards, daily cleaning of employee work areas, maintaining safe distances and limiting the number of people in the office at one time. We also have clear policies on business travel and continuity.

The welfare of our people is of paramount importance to us, and we’re doing everything we can to keep our employees and customers safe during this time.

We’re an equal opportunity employer, which means we’ll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and their passion for creating better outcomes, and we’re committed to creating an inclusive environment for all employees.

Location:

Bournemouth

,

United Kingdom

Time Type:

Full time

Contract Type:

Permanent
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Administration Assistant

CAPITA

Bournemouth, SW
5 days ago
Bournemouth, SW
5 days ago
Location: Bournemouth, 100 Holdenhurst Road
Hours: 37.5 Hours per week, Monday to Friday 9am – 5.30pm
Contract: Perm & Fixed Term Opportunities available!
We’re supporting our clients as they adapt to the unprecedented circumstances brought about by COVID-19. As a result, we’re currently only recruiting for essential roles during this time.

Job title:

Administration Assistant

Job Description:

Becoming an Administration Assistant with Capita:

We are looking for a new Administrator Assistant to join our busy administration team at in our Bournemouth site. This is the perfect opportunity for someone looking to start their career with a prospect of progression into a clerical role.

What you will do:

  • Provide support to the Clerical teams by organising incoming mail ready for internal use
  • Scan documents and mail onto bespoke system ready for further distribution
  • Organise and destroy all incoming mail alongside company policies
  • Create letters and post out letters complete with documents to customers
  • Carry out data entry as required
  • Ad hoc duties as requested by the Team Manager/Team Leader

Your experience and attributes will include:

  • Proficient IT skills, including sound knowledge and use of MS Office products as well as bespoke notice processing software
  • Possess excellent communication skills both written and verbal
  • Willingness to learn and develop skills within the role
  • Be well organised and be able to prioritise your own workloads
  • Be able to work effectively within the team as well as individually
  • Be adaptable and flexible towards meeting the needs of the business

What’s in it for you?

  • A competitive basic salary
  • 22 days’ holiday with the opportunity to buy extra leave
  • Company matched pension, life assurance, a cycle2work scheme…and plenty more
  • Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology
  • The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
  • Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform

You’ll be joining a network of 63,000 experienced, innovative and dedicated individuals across multiple disciplines and sectors. There are countless opportunities to learn new skills and develop in your career, and we’ll provide the support you need to do just that. Our purpose is to create a better outcome for you.

What we hope you will do next

Choose ‘Apply now’ to fill out our short application, so that we can find out more about you.

All interviews, assessments and background checks will take place online, to completely remove the need for face-to-face contact.

It’s important to note that many of our sites are now closed and employees are working remotely where they can. However, where offices are required to stay open, we are following government guidelines on personal hygiene standards, daily cleaning of employee work areas, maintaining safe distances and limiting the number of people in the office at one time. We also have clear policies on business travel and continuity.

The welfare of our people is of paramount importance to us, and we’re doing everything we can to keep our employees and customers safe during this time.

We’re an equal opportunity employer, which means we’ll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and their passion for creating better outcomes, and we’re committed to creating an inclusive environment for all employees.

Location:

Bournemouth

,

United Kingdom

Time Type:

Full time

Contract Type:

Permanent
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Quality Admin Assistant

National Health Service

Salisbury, SW
3 days ago
Salisbury, SW
3 days ago

Quality Admin Assistant

Salisbury NHS Foundation Trust

The closing date is 11 March 2021

Job overview

We are seeking an individual to join our team as an administration assistant to support the development of the laboratories quality management system.

Duties will include production of reports, maintenance of quality specific databases/software programmes, organisation of paperwork, scheduling and minute taking of meetings, entering patient data and communicating patient results.

Main duties of the job

This position will suit individuals with good basic education, and sound IT skills, who is organised, reliable, conscientious and hard working. An interest in quality and/or biomedical science would be advantageous but is not essential.

The successful candidate will need good communication skills, both verbal and written, and be able to work with a diverse team including Biomedical Scientists, Laboratory support staff and other members of the trust.

Working hours are 37.5 hours per week, Monday-Friday 09:00-17:30.

About us

We are a well-established acute Trust with a track record of high performance and provide a broad range of services for the populations served by Wiltshire, Dorset and West Hampshire CCGS, alongside highly regarded specialist services with excellent clinical networks both locally and nationally. We have about 470 beds and employ over 4,000 staff. We offer excellent staff benefits including an onsite day nursery and holiday play scheme, an onsite staff club with 2 indoor heated swimming pools and a fully equipped gym. Situated in the south of Wiltshire, Salisbury is surrounded by beautiful countryside including Salisbury Plain and the New forest.

Salisbury is an attractive place to live and work and really gives you the best of everything. With easy access to London and local airports, Salisbury also has one of the 31 UNESCO world heritage sites in the UK in the form of Stonehenge and in addition boasts a number of museums and famous landmarks which are well worth a visit.

Job description

Job responsibilities

Please see attached Job description and person specification for full details of roles and responsibilities.

Person Specification

Education

Essential

  • Educated to GCSE level

Employer details

Employer name

Salisbury NHS Foundation Trust

Address

Salisbury District Hospital

Odstock Road

Salisbury

SP2 8BJ


Employer's website

https://www.salisbury.nhs.uk/

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Administrative Assistant

National Health Service

Southampton, Southern
2 days ago
Southampton, Southern
2 days ago

Administrative Assistant

University Hospital Southampton NHS Trust

The closing date is 11 March 2021

Job overview

The Child Health Care Group is looking for an enthusiastic and reliable individual to join our Specialty Admin Team in the role of Administration Assistant. This is a full-time post and the successful applicant will be based in the Child Health department at Southampton General Hospital.

About the team

Our Child Health administration team operates Monday-Friday covering core office hours of between 8am-5pm. They provide administrative and secretarial support for clinical teams from a wide range of specialities to facilitate a smooth patient journey. Patients who attend our services come from across the region and Channel Islands.

Main duties of the job

You can read an overview of the main duties of the role in the section below: Job Description and Main Responsibilities.

To understand the role in more detail please read the full job description and person specification documents attached.

About us

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated Good by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Job description

Job responsibilities

What you'll do

You will work closely with the Patient Pathway Coordinators within varying paediatric specialities to facilitate the smooth running of the patient pathway, ensuring that coordinated and streamlined administrative processes are implemented and followed. You will provide administrative support to the teams including the paediatric admissions office which will involve helping to organise elective admissions.

What we're looking for

We are looking for an individual with excellent communication skills, attention to detail with the ability to work well under pressure, prioritising a demanding and variable workload. The successful candidate will need to be a team player who thrives on hard work and has a desire to provide a first class service to the clinical teams and patients under our care.

Person Specification

Values and behaviours

Essential

  • Patients First
  • Always Improving
  • Working Together

Aptitudes and skills required

Essential

  • Excellent telephone / communication skills
  • Able to learn and assimilate information quickly
  • Able to work flexibly to accommodate peaks and troughs of activity

Desirable

  • Proven ability to work to deadlines, prioritise and multitask

Experience

Essential

  • Administrative and organisational experience.

Desirable

  • Proficient in the use of all hospital computerised patient systems.
  • Knowledge of hospital terminology and patient pathways.

Qualifications

Essential

  • Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE grade C, or equivalent standard.
  • Proficient in the use of Microsoft Office programs.

Desirable

  • Courses / further study attended to demonstrate evidence of personal development.
  • Knowledge of medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospital Southampton NHS Trust

Address

Southampton General Hospital

Southampton

SO14 2AA


Employer's website

https://www.uhs.nhs.uk/home.aspx

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Assistant Company Secretary

National Health Service

Poole, SW
5 days ago
Poole, SW
£31.365k - £37.89k Per Year
5 days ago
£31.365k - £37.89k Per Year

Job Reference: 153-ATR11824

Employer:
University Hospitals Dorset NHS Foundation Trust
Department:
Company Secretary
Location:
Poole, Dorset
Salary:
£31,365.00 - £37,890.00 pa pr

Join us at this very exciting time as Poole Hospital and Royal Bournemouth and Christchurch Hospitals have just merged into the University Hospitals Dorset NHS Foundation Trust.

We have ambitious plans to develop our sites, making even better use of our combined resources to serve our population most effectively.

You will now be one of the first new employees of University Hospitals Dorset and you will be taking up the many opportunities that Dorset has to offer in the way of a rewarding work life balance.

We are located within an area of amazing beauty which includes opportunities to drive, walk, run, swim or cycle in the New Forest , in the Purbecks, along miles of golden beaches and the Jurassic coastline. Bournemouth is a vibrant university town with a wide selection of restaurants and cafes; theatres, cinemas and sporting activities and Poole attracts many visitors, has a large natural harbour and is perfect for water sports or relaxing at a quayside restaurant.

Transport links are excellent with Bournemouth International airport, Cross-channel ferry terminals at Poole and direct train access to London.

Please note all staff being recruited are expected to be available to work flexibly across our new Trust sites when service demands require it.


Assistant Company Secretary

Company Secretariat

Reporting directly to the Company Secretary, the Assistant Company Secretary provides assistance to the Company Secretary on a wide range of corporate governance tasks and will play a role in the team which forms a link between Governors and the Trust. The post holder will deputise for the Company Secretary during periods of absence.

We are looking for someone with a ‘can do’ attitude and can demonstrate the following experience, knowledge and skills:

  • Knowledge of corporate governance and best practice.
  • Experience of managing complex arrangements to a high degree of accuracy, timeliness and effectiveness.
  • Able to motivate and deliver through leadership and example, projecting a positive and professional image.
  • Methodical with high level organisational and administrative skills.
  • Ability to prioritise and manage their own workload often with conflicting priorities.
  • Excellent communication skills, both written and verbal including writing reports and minutes for Board committees.
  • Experience of working with the Council of Governors in a Foundation Trust.
  • Sound knowledge of Microsoft Office and using databases.
  • Ability to provide and receive highly complex, sensitive or confidential information.
  • Well-developed inter-personal and influencing skills.

The role is accountable to the Company Secretary and key relationships will be with the Chief Executive, Chairman, Non-Executive Directors, Chief Officers and Governors.

Please note: if this job requires you to have a DBS check to enable you to properly fulfil the requirements of the job, on appointment you will be required to repay the cost of obtaining a DBS check and this amount will be reclaimed from your salary.

Closing date: 09/03/2021

Provisional interview date: week commencing 22/03/2021

For further details / informal visits contact:

If you are interested in finding out more about the role please contact Carrie Stone, Company Secretary (0300 019 2980): carrie.stone@uhd.nhs.uk for an informal chat.



Please note that this advert may be removed before the end date if sufficient applications are received.

The Trust is committed to equality of opportunity and welcomes applications from everyone regardless of ethnicity, disability, gender, age, faith or sexual orientation. We seek to establish a workforce as diverse as the population we serve.

IMPORTANT INFORMATION FOR APPLICANTS:

  • To show us you are right for this job please relate your application to the criteria for the post as detailed in the job description and person specification shown in the right hand column.
  • You will find out if you have been shortlisted by checking your email (including junk and spam mail) and NHS jobs account regularly.
  • If you have not heard from us within 21 days of the closing date we regret that your application has been unsuccessful this time.
  • If you join us and need a DBS check we will deduct from your salary all or some of the cost
  • Many staff use the DBS update service at a cost of £13.00 p.a. but you need to sign up for this asap via their website.
  • If you come with no previous NHS experience, it is usual to appoint to the minimum of the band.
  • You will be joining a newly merged Trust and some Policies and local Terms and Conditions that apply to you will be confirmed in the coming months.
  • In completing this application you are giving us permission to contact the Home Office/UKBA to establish your immigration status and eligibility to work with us.
  • Previous NHS service will be verified with the relevant employers (if relevant).
  • Travel expenses are not always payable so please check with HR before you travel.
  • Appointment to the post is subject to satisfactory completion of a 6 month probationary period.
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Accounts Assistant

Rapid Repair Network

LYNDHURST, Southern
Today
LYNDHURST, Southern
£11 - £13 Per Hour
Today
£11 - £13 Per Hour
Part-Time Accounts Assistant / Finance Assistant

Salary: £19,000 - £25,000 pro rata
Contract: Permanent, Part time, flexible hours (estimated 3 days per week initial)
Location: Minstead, Southampton + Work from home during COVID-19.
The Rapid Repair Network is a specialist vehicle repair management company, covering the UK performing sameday repairs for insurers, accident management companies and fleet customers.
We are looking for a proactive, experienced Accounts Assistant to help develop our finance function, working closely with the directors and wider team.
We are a small, friendly team who believe in working hard for each other, but also having fun!
We have built a highly supportive working environment, with the opportunity to learn and grow, and be recognised for your efforts. We are looking for someone who will enjoy working with us:
  • We work hard for each other and offer support when required. 
  • We take ownership of what needs doing and enjoy new challenges.
  • We are always looking to do things better.
  • We believe that our efforts can make a real difference to the company and our customers.

Main responsibilities:
Maintaining and updating the purchase and sales ledger

• Matching invoices and purchase orders
• Reconciling supplier's statements
• Producing month end report highlighting suppliers for payment
• Bank reconciliation
• Updating of sales invoices to ledgers
• Producing credit notes
• Entering cheque/Card receipts / remittances
• Investigating and reconciling customer enquiries
• Ad hoc duties as required by the finance team
Core skills and experience
  • Previous experience within a similar role
  • Credit Control experience 
  • Relevant full or part certification
  • Proficient in using the SAGE platform
  • Meticulous organisation skills
  • Great communication skills

Beneficial skills and experience
  • Streamlining and redesigning processes
  • Advanced Excel 
  • Building finance models

Benefits
  • Company pension contributions
  • Flexible working hours
  • Work from home during COVID-19 and flexibility going forward
  • On-site parking

The Rapid Repair Network is a business that is growing at considerable speed, with this in mind, we expect the role will offer excellent career opportunities for the successful candidate. (including resulting in full time hours if desired.)
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Executive Associate

Vitality

Bournemouth, SW
4 days ago
Bournemouth, SW
4 days ago

Vitality, Executive Associate – Office of the CTIO, Bournemouth, £Competitive + Bonus + Benefits

We’re the UK insurer and investment provider that rewards people for positive lifestyle choices. With 1.25m+ UK members and more than 25m globally, we’re out to make the world a healthier, happier place. 

That applies as much to our people as it does to our members. So, as well as a highly competitive pay package, you’ll enjoy: Free places to Vitality sponsored run events, online fitness classes and wellbeing workshops, competitions to win tickets to top-flight sporting events, health checks and access to our full range of partners and rewards. 

It’s what we call offering shared value, because a healthy, happy team is good for us, good for our members and good for you 

As ourExecutive Associate, you’ll get the benefits our members enjoy, including:

- Our award-winning private Vitality Health insurance + wellness incentive programme

- Access to The Vitality Programme – Apple Watch, Waitrose and Partners, Garmin, Amazon Prime, Champneys Spa days, Rakuten TV and half-price gym memberships to name a few!

- Personal health fund + Life Assurance

- Stakeholder Pension Plan with employer contribution

- 25 days annual leave + Bank holidays + option to buy and sell 5 more

- Flexible benefits package

- Internal incentives, competitions, and awards – a chance to win football and sports tickets or even be in with a chance to have a holiday of a lifetime

- A genuine opportunity to grow and establish a long-term career

As our Executive Associate, you will form a key part of the CTIO’s office and provide executive support to the CTIO in a number of key areas.

Your role as our Executive Associate will involve:

- Preparing papers, reports and dashboards for key meetings
- Supporting and managing elements of the CTIO’s communication strategy, including preparing notes and presentations

- Supporting the HoD’s with coordination of key technology products, analysing dependencies and implications, as well as research work relating to such projects

- Supporting the coordination and management of regular senior leadership meetings, taking minutes and tracking high priority initiatives

- Producing high-quality papers and presentations, and preparing final formatted documents
- Creating and updating dashboards to track changes in key metrics

- Leading on selected strategic initiatives or special projects

- Planning and executing IT leadership strategy sessions, and IT team meetings

- Appraising incoming business issues and personally resolving them with low risk/short term implications

- Acting as a representative of the Executive/attending meetings on their behalf

- Acting as a common thread between members of the Leadership Team

What we are looking for in our ideal Executive Associate:

- A technology graduate or student, making good progress in Computer Science, or similar academic background

- Demonstrable work experience

- Exceptional analytical, problem-solving and research skills

- Sophisticated written and verbal communication skills for executive-level internal and external delivery

- The capability of working under pressure, using own initiative and problem-solving with minimal supervision

- The ability to deal with ambiguity and continuous change

- Strong organisation and administrative skills

- Good planning, monitoring and reporting skills

- The ability to turn strategic intent into actual deliverables with a quick turnaround time

- Strong attention to detail

- The ability to operate across many levels, from doing menial tasks through to detailed analysis

- An aptitude for learning and willingness to develop and expand the role

- Reliable with a great sense of responsibility and strong personal commitment to your work

- The ability to balance delivery of key tasks, prioritising work according to business pressures and deliverables

Closing Date: Wednesday 17th March 2021

Working for Vitality, you'll experience an exciting mix of creativity and innovation, within a framework of challenging objectives and a passion for delivering the best.

Our people are chosen for their skills, knowledge, enthusiasm, and attitude but above all, their belief that anything can be achieved.

If you feel you have the skills and experience to become our Executive Associate, thenplease click ‘apply’ today.

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Receptionist Administrator

National Health Service

Poole, SW
1 day ago
Poole, SW
£18.005k - £19.337k Per Year
1 day ago
£18.005k - £19.337k Per Year

Job Reference: 153-ATR11802

Employer:
University Hospitals Dorset NHS Foundation Trust
Department:
Emergency Department
Location:
Poole, Dorset
Salary:
£18,005 - £19,337 pa pr

Join us at this very exciting time as Poole Hospital and Royal Bournemouth and Christchurch Hospitals have just merged into the University Hospitals Dorset NHS Foundation Trust.

We have ambitious plans to develop our sites, making even better use of our combined resources to serve our population most effectively.

You will now be one of the first new employees of University Hospitals Dorset and you will be taking up the many opportunities that Dorset has to offer in the way of a rewarding work life balance.

We are located within an area of amazing beauty which includes opportunities to drive, walk, run, swim or cycle in the New Forest , in the Purbecks, along miles of golden beaches and the Jurassic coastline. Bournemouth is a vibrant university town with a wide selection of restaurants and cafes; theatres, cinemas and sporting activities and Poole attracts many visitors, has a large natural harbour and is perfect for water sports or relaxing at a quayside restaurant.

Transport links are excellent with Bournemouth International airport, Cross-channel ferry terminals at Poole and direct train access to London.

Please note all staff being recruited are expected to be available to work flexibly across our new Trust sites when service demands require it.


Receptionist Administrator: Part time 15 hours per week

Our busy Emergency and Urgent Treatment Care Department is currently seeking a Part Time Night Emergency Administrator/Receptionist. The administration and reception team provide vital support to our patients and clinical staff. If you have good communication skills, work well under pressure, have good clerical and keyboard skills and enjoy working in a team environment, are motivated and very flexible in your working patterns; then we would like to hear from you.

The post holder will be expected to work flexibly over various shifts between the hours of 22:00-08:00, the period will include weekends and Bank Holidays as part of a rolling rota. To cover annual leave, lieu days and sickness and to be aware the service we provide is for 365 days a year.

The successful applicant will possess:

  • Good IT skills
  • Excellent customer service skills
  • Manage own workload whilst effectively prioritising tasks
  • Ability to work within a demanding environment, demonstrating a confident approach to difficult situations
  • Excellent team player with good communication skills

University Hospitals Dorset NHS Foundation Trust Poole, Emergency Department is the major trauma centre for East Dorset with around 70,000 attendances per year. There are twelve consultants providing clinical leadership to the department. In addition there is a nursing team which includes a number of nurse practitioners. The Reception team consists of 30 individuals split between nights and days.

The Clinical, Medical and Administration team work closely to provide patient care 24/7.

PLEASE ANSWER THE FOLLOWING QUESTIONS AS PART OF YOUR APPLICATION:

  1. What personal qualities/attributes do you have that you feel will be beneficial to this post?
  2. Give details of where you have worked with members of the general public together with an example of when you have demonstrated good customer care and relation skills
  3. Describe a confrontational situation you have experienced. How did you deal with the situation and what was the outcome?

Answers should be typed into the Supporting Information section of your application form. Please limit your answers to 150 words per question. If you fail to answer the supporting questions above, your application will NOT proceed to the shortlisting stage.

Please note: if this job requires you to have a DBS check to enable you to properly fulfil the requirements of the job, on appointment you will be required to repay the cost of obtaining a DBS check and this amount will be reclaimed from your salary.

Closing date: 04/03/2021

Provisional interview date: week commencing: 22/03/2021

For further details / informal visits contact:

Lorraine Austin (Reception Manager)

Tel: 0300 019 8627



Please note that this advert may be removed before the end date if sufficient applications are received.

The Trust is committed to equality of opportunity and welcomes applications from everyone regardless of ethnicity, disability, gender, age, faith or sexual orientation. We seek to establish a workforce as diverse as the population we serve.

IMPORTANT INFORMATION FOR APPLICANTS:

  • To show us you are right for this job please relate your application to the criteria for the post as detailed in the job description and person specification shown in the right hand column.
  • You will find out if you have been shortlisted by checking your email (including junk and spam mail) and NHS jobs account regularly.
  • If you have not heard from us within 21 days of the closing date we regret that your application has been unsuccessful this time.
  • If you join us and need a DBS check we will deduct from your salary all or some of the cost
  • Many staff use the DBS update service at a cost of £13.00 p.a. but you need to sign up for this asap via their website.
  • If you come with no previous NHS experience, it is usual to appoint to the minimum of the band.
  • You will be joining a newly merged Trust and some Policies and local Terms and Conditions that apply to you will be confirmed in the coming months.
  • In completing this application you are giving us permission to contact the Home Office/UKBA to establish your immigration status and eligibility to work with us.
  • Previous NHS service will be verified with the relevant employers (if relevant).
  • Travel expenses are not always payable so please check with HR before you travel.
  • Appointment to the post is subject to satisfactory completion of a 6 month probationary period.
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Administrative Assistant

National Health Service

Southampton, Southern
2 days ago
Southampton, Southern
2 days ago

Administrative Assistant

University Hospital Southampton NHS Trust

The closing date is 11 March 2021

Job overview

The Child Health Care Group is looking for an enthusiastic and reliable individual to join our Specialty Admin Team in the role of Administration Assistant. This is a full-time post and the successful applicant will be based in the Child Health department at Southampton General Hospital.

About the team

Our Child Health administration team operates Monday-Friday covering core office hours of between 8am-5pm. They provide administrative and secretarial support for clinical teams from a wide range of specialities to facilitate a smooth patient journey. Patients who attend our services come from across the region and Channel Islands.

Main duties of the job

You can read an overview of the main duties of the role in the section below: Job Description and Main Responsibilities.

To understand the role in more detail please read the full job description and person specification documents attached.

About us

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated Good by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Job description

Job responsibilities

What you'll do

You will work closely with the Patient Pathway Coordinators within varying paediatric specialities to facilitate the smooth running of the patient pathway, ensuring that coordinated and streamlined administrative processes are implemented and followed. You will provide administrative support to the teams including the paediatric admissions office which will involve helping to organise elective admissions.

What we're looking for

We are looking for an individual with excellent communication skills, attention to detail with the ability to work well under pressure, prioritising a demanding and variable workload. The successful candidate will need to be a team player who thrives on hard work and has a desire to provide a first class service to the clinical teams and patients under our care.

Person Specification

Values and behaviours

Essential

  • Patients First
  • Always Improving
  • Working Together

Aptitudes and skills required

Essential

  • Excellent telephone / communication skills
  • Able to learn and assimilate information quickly
  • Able to work flexibly to accommodate peaks and troughs of activity

Desirable

  • Proven ability to work to deadlines, prioritise and multitask

Experience

Essential

  • Administrative and organisational experience.

Desirable

  • Proficient in the use of all hospital computerised patient systems.
  • Knowledge of hospital terminology and patient pathways.

Qualifications

Essential

  • Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE grade C, or equivalent standard.
  • Proficient in the use of Microsoft Office programs.

Desirable

  • Courses / further study attended to demonstrate evidence of personal development.
  • Knowledge of medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospital Southampton NHS Trust

Address

Southampton General Hospital

Southampton

SO14 2AA


Employer's website

https://www.uhs.nhs.uk/home.aspx

N
N

Quality Admin Assistant

National Health Service

Salisbury, SW
3 days ago
Salisbury, SW
3 days ago

Quality Admin Assistant

Salisbury NHS Foundation Trust

The closing date is 11 March 2021

Job overview

We are seeking an individual to join our team as an administration assistant to support the development of the laboratories quality management system.

Duties will include production of reports, maintenance of quality specific databases/software programmes, organisation of paperwork, scheduling and minute taking of meetings, entering patient data and communicating patient results.

Main duties of the job

This position will suit individuals with good basic education, and sound IT skills, who is organised, reliable, conscientious and hard working. An interest in quality and/or biomedical science would be advantageous but is not essential.

The successful candidate will need good communication skills, both verbal and written, and be able to work with a diverse team including Biomedical Scientists, Laboratory support staff and other members of the trust.

Working hours are 37.5 hours per week, Monday-Friday 09:00-17:30.

About us

We are a well-established acute Trust with a track record of high performance and provide a broad range of services for the populations served by Wiltshire, Dorset and West Hampshire CCGS, alongside highly regarded specialist services with excellent clinical networks both locally and nationally. We have about 470 beds and employ over 4,000 staff. We offer excellent staff benefits including an onsite day nursery and holiday play scheme, an onsite staff club with 2 indoor heated swimming pools and a fully equipped gym. Situated in the south of Wiltshire, Salisbury is surrounded by beautiful countryside including Salisbury Plain and the New forest.

Salisbury is an attractive place to live and work and really gives you the best of everything. With easy access to London and local airports, Salisbury also has one of the 31 UNESCO world heritage sites in the UK in the form of Stonehenge and in addition boasts a number of museums and famous landmarks which are well worth a visit.

Job description

Job responsibilities

Please see attached Job description and person specification for full details of roles and responsibilities.

Person Specification

Education

Essential

  • Educated to GCSE level

Employer details

Employer name

Salisbury NHS Foundation Trust

Address

Salisbury District Hospital

Odstock Road

Salisbury

SP2 8BJ


Employer's website

https://www.salisbury.nhs.uk/

Job Type

Full Time

Posted

5 days ago

Description

Location: Bournemouth, 100 Holdenhurst Road
Hours: 37.5 Hours per week, Monday to Friday 9am – 5.30pm
Contract: Perm & Fixed Term Opportunities available!

We’re supporting our clients as they adapt to the unprecedented circumstances brought about by COVID-19. As a result, we’re currently only recruiting for essential roles during this time.

Job title:

Administration Assistant

Job Description:

Becoming an Administration Assistant with Capita:

We are looking for a new Administrator Assistant to join our busy administration team at in our Bournemouth site. This is the perfect opportunity for someone looking to start their career with a prospect of progression into a clerical role.

What you will do:

  • Provide support to the Clerical teams by organising incoming mail ready for internal use
  • Scan documents and mail onto bespoke system ready for further distribution
  • Organise and destroy all incoming mail alongside company policies
  • Create letters and post out letters complete with documents to customers
  • Carry out data entry as required
  • Ad hoc duties as requested by the Team Manager/Team Leader

Your experience and attributes will include:

  • Proficient IT skills, including sound knowledge and use of MS Office products as well as bespoke notice processing software
  • Possess excellent communication skills both written and verbal
  • Willingness to learn and develop skills within the role
  • Be well organised and be able to prioritise your own workloads
  • Be able to work effectively within the team as well as individually
  • Be adaptable and flexible towards meeting the needs of the business

What’s in it for you?

  • A competitive basic salary
  • 22 days’ holiday with the opportunity to buy extra leave
  • Company matched pension, life assurance, a cycle2work scheme…and plenty more
  • Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology
  • The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
  • Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform

You’ll be joining a network of 63,000 experienced, innovative and dedicated individuals across multiple disciplines and sectors. There are countless opportunities to learn new skills and develop in your career, and we’ll provide the support you need to do just that. Our purpose is to create a better outcome for you.

What we hope you will do next

Choose ‘Apply now’ to fill out our short application, so that we can find out more about you.

All interviews, assessments and background checks will take place online, to completely remove the need for face-to-face contact.

It’s important to note that many of our sites are now closed and employees are working remotely where they can. However, where offices are required to stay open, we are following government guidelines on personal hygiene standards, daily cleaning of employee work areas, maintaining safe distances and limiting the number of people in the office at one time. We also have clear policies on business travel and continuity.

The welfare of our people is of paramount importance to us, and we’re doing everything we can to keep our employees and customers safe during this time.

We’re an equal opportunity employer, which means we’ll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and their passion for creating better outcomes, and we’re committed to creating an inclusive environment for all employees.

Location:

Bournemouth

,

United Kingdom

Time Type:

Full time

Contract Type:

Permanent