Project Coordinator

National Health Service

London, London

JOB DETAILS
JOB TYPE
London, London, UK
Full-time
LOCATION
London, London
POSTED
1 day ago

Project Coordinator

UCLPartners

The closing date is 21 December 2021

Job summary

We are looking for an exceptional and flexible Project Coordinator to join our small team to support the delivery of the NHS Innovation Accelerator programme.

Main duties of the job

UCLPartners is recruiting a National Project Coordinator to support in the planning and co-ordination of delivery of the NHS Innovation Accelerator Programme. Working closely with NHSE/I, NHSX and across the Academic Health Science Networks, the post holder will support in the planning and organisation of an annual recruitment process and learning programme that identifies promising already in use innovations and supports their spread across the NHS. The role will vary from day to day and would suit someone who is happy to muck in where needed as well as plan ahead for peaks in work. The post holder will need to be comfortable with communicating at all levels and with a wide audience. The role is varied and will encompass both administrative, organisational and communications task depending on the needs of the programme at different points throughout the year.

About us

The NHS Innovation Accelerator is an award-winning NHS England initiative delivered in partnership with the country’s 15 Academic Health Science Networks, hosted at UCLPartners. It is run by a small close-knit, supportive team and co-produced in partnership with Fellows, patients and public representatives and wider stakeholders. The team members are all dedicated to improving the health outcomes of patients through providing our Fellows with the tools to navigate the health system and spread their innovations.

Job description

Job responsibilities

Summary

UCLPartners is recruiting a National Project Coordinator to support in the planning and co-ordination of delivery of the NHS Innovation Accelerator Programme. Working closely with NHSE/I, NHSX and across the Academic Health Science Networks, the post holder will support in the planning and organisation of an annual recruitment process and in the organisation of a learning programme that identifies promising already in use innovations and supporting their spread across the NHS.

Background

UCLPartners works with academic and NHS partners to improve health and care through research, innovation and education for the benefit of patients and the public.

We work with partner organisations that cover a diverse population of more than six million across parts of North and East London, Essex, Bedfordshire and Hertfordshire. We also work across London, nationally and globally to co-create, test and implement solutions that improve health.

To implement sustainable and positive change we create and leverage clinical, academic, patient and industry networks, draw on clinical academic insights and real-world evidence to identify solutions to complex problems and support our NHS partners to become research active.

We are committed to promoting equal opportunities, celebrate and value diversity and aim to be positive role models for equality and diversity. Read more about equality, diversity and inclusion at UCLPartners here https://uclpartners.com/about-us/equality-diversity-and-inclusion/.

NHS Innovation Accelerator

The NHS Innovation Accelerator is an award-winning NHS England initiative delivered in partnership with the country’s 15 Academic Health Science Networks, hosted at UCLPartners.

It was launched by Professor Sir Bruce Keogh, NHS England National Medical Director, alongside (year one) host organisations the Health Foundation (THF) and UCLPartners, on 7 January 2015. The accelerator invites leading healthcare pioneers from around the world to bring tried and tested innovations for development and diffusion across the healthcare system.

The NIA supports delivery of the commitments detailed within 2014’s Five Year Forward View and now the NHS Long Term Plan. This means delivering examples of innovation that show proven benefits for patients and populations and creating the conditions and culture necessary for such innovations to be adopted faster and more systematically throughout the NHS.

Its primary objectives are to:

  1. Support the uptake and spread of promising already in use innovations across England’s NHS, benefitting patients, populations and NHS staff
  2. Provide practical real time insights on the spread of innovation to inform national strategy

Up to 12 exceptional fellows are recruited annually to the NIA who represent a portfolio of high impact innovations. A broad range of innovations are selected – including products, processes, organisational innovations and combinatorial – in order to have a wide-reaching impact on patient care and maximise learning from the programme while fostering culture change. Fellows remain on the NIA for up to three years, through an annual re-application process. As such, at any one time, the accelerator supports up to 36 Fellows, representing 36/+ innovations, alongside Alumni Fellows.

The NIA core team supports Fellows by coordinating and managing a bespoke learning programme, mentoring and networking opportunities. This programme enables Fellows to develop and test approaches designed to improve the pace and scale of adoption of their innovation.

The accelerator is delivered in partnership – including patient groups, the 15 Academic Health Science Networks (AHSNs), mentors, sponsors, national and international experts. To bring global learning and examples of excellence to the NHS, the NIA also works with organisations, such as, the Innovations in Healthcare (formerly, International Partnership for Innovative Healthcare Delivery, IPIHD).

The delivery team involving UCLP, the Academic Health Science Network and NHS England and Improvement will report through their respective host organisations to the NIA Programme Board, chaired by the Professor Steven Powis Medical Director of NHS England and NHS Improvement.

Job Summary

We are looking for an exceptional and flexible Project Coordinator to join our team to support the delivery of the programme.

Key Responsibilities

The postholder would be expected to share the responsibilities listed below with a second Project Coordinator:

• Coordinate resources effectively, ensuring that project documentation is prepared and shared in accordance with project timetables and deadlines.

• Manage meeting arrangements for NIA internal team including the taking and distribution of agendas and action logs.

• Build and maintain effective relationships with Fellows, colleagues and other stakeholders from partner organisations, ensuring clear and effective channels of communication.

• Provide regular updates to Fellows on matters of interest and requests for action.

• Support the NIA team to organise meetings, workshops & training events.

• Support the NIA governance by ensuring Board and Operational group meetings are booked annually in advance and that papers are professionally prepared (eg: proof read and collated).

• Support the finance function of the NIA through creating and logging of POs, liaising with suppliers and the UCLP finance team, and following through on any requests for financial support.

• Support the Communications and Engagement Manager on the MyStory series, website upkeep and adhoc comms and engagement activities

• Act as a central point of contact for the programme to filter and share information including managing the NIA Inbox, responding to requests from Fellows in the first instance and forwarding them on as needed.

Person Specification

Experience

Essential

  • Experience of maintaining/ updating project plans, project reports with directions.
  • Experience of communicating with staff at all levels in a large and complex organisation.
  • Experience of building relationships with local teams to support project implementation.
  • Experience of using a range of Microsoft office applications, including Project, Word, Power point, Excel.

Desirable

  • Experience of supporting several projects at the same time, ideally within the NHS or Public Sector.

Qualifications

Essential

  • Educated to degree level or equivalent vocational qualification(s).

Desirable

  • Business administration or customer services qualification.

Skills, Abilities and Knowledge

Essential

  • Be highly pro-active and able to work on multiple workstreams at any one time.
  • Have problem solving skills and ability to respond to sudden unexpected demands.
  • Excellent time management skills with the ability to re-prioritise.
  • Have knowledge of administrative procedures.
  • Ability to learn quickly.
  • Carry out duties in a way that supports equality and values diversity. This responsibility includes your actions in relation to service users, carers, work colleagues, people in other organisations and members of the public.

Desirable

  • Knowledge of the health innovation landscape.
  • Experience of coordinating workshops and events.

Employer details

Employer name

UCLPartners

Address

170 Tottenham Court Road

London

W1T 7HA


Employer's website

https://uclpartners.com/ (Opens in a new tab)

About the Company

National Health Service

INDUSTRY
Healthcare Services