Posted

30+ days ago

Location

London, London

Description

Company Description

Publicis Groupe is one of the world's leading communications groups.

The Groupe offers a full range of services and skills: digital, advertising, public affairs, corporate communications and events, media strategy, planning and buying, healthcare communications, and brand asset production. The company is present in 108 countries and employs in excess of 77,000 professionals.  In 2015 the company had a revenue of EUR 9.6B and net income of EUR 901MM.

Re:Sources provide shared services to Publicis Groupe agencies including IT, Global Security, Finance, Legal, Treasury, Procurement, Property Services, HR, Payroll and Tax.  They operate 40 SSCs across the globe supporting 63 markets and have approx. 4,000 employees.

Job Description

Summary

The Global Travel Supervisor will be the first point of escalation for the Regional Travel Co-ordinators and will be responsible for ensuring that the Travel Co-ordinator teams provide a high level of customer service, manage implementations, policies and reporting.

Key responsibilities

Whilst completing the same duties as the Regional Travel Co-ordinators (which are stated below for reference) the Global Travel Supervisor will also:

  • Be the first point of query or escalation for the Regional Travel Co-ordinators
  • Provide training for new and existing Regional Travel Co-ordinators
  • Cover for absence and holidays of Regional Travel Co-ordinators
  • Provide assistance to the Global Travel and Related Services Director with global RFPs and other projects
  • Oversee and project manage implementation of the global travel program in new agencies / markets to agreed timescales
  • Completing required reporting:
    • Working in collaboration with AMEX Travel and AMEX Card to create monthly data blocks
    • Contracted carriers marketshare reporting : identifying and reducing leakage
    • General reporting / spend analytics
  • Co-write Quarterly Business Review presentations with global suppliers
  • Managing local travel contracts
  • Running local travel contract RFPs

Regional Travel Co-ordinator Responsibilities

  • Respond to issues which may arise with travel suppliers
  • Day-to-day tasks of the corporate card program for all markets:
    • Ensuring internal controls / processes are respected
    • Processing card applications (including internal application forms)
    • Debt / delinquency management of all card products
    • Aligning the BTA payment process with accounts payable teams
    • Annual audit of cardholder employee status
  • Ensure hierarchy for all markets is correct for global suppliers, including checks on raw data
  • Completing required reporting:
    • Contracted carriers marketshare reporting : identifying and reducing leakage
    • Prepare and analyse monthly and quarterly travel reports for the Groupe and the Solutions HUBs from global AMEX Travel interactive dashboard
    • Annual CSR reports in collaboration with AMEX Travel
    • General reporting / spend analytics
  • Arranging signature of Local Country Agreements for global suppliers
  • Managing and maintaining the list of out of policy approved travellers with the HUB CTOs
  • Acting as 2nd level approver for out of policy travel bookings:
    • Bookings made locally which breach the Groupe’s travel policy
    • Reviewing situations where more than the required number of travelers are on the same flight
Additional Information

About the Global Procurement Team

Publicis Groupe Procurement is a board-mandated function. Global Procurement provides strategic partnership to, providing holistic procurement business solutions, which bring real benefits to Publicis Groupe companies, clients, and employees. The department’s motto is to Protect, Enrich, Challenge, and by consequence, Reduce Publicis Groupe spend via best in class procurement processes and negotiations.

 

Talent at Publicis Groupe

Transformation means keeping pace with the huge changes taking place in the economy, in technology and in society. In an age of convergence and empowerment, we aim to attract people who can help our clients reinvent themselves and guide them through their transformation. That is the challenge: help our clients transform their business. It demands colourful personalities with an irrepressible passion for all the opportunities unleashed by digital disruption.

Source: Publicis Groupe