Billing Assistant (12 month FTC)

Freshfields Bruckhaus Deringer


30+ days ago


Billing Assistant (12 month FTC)-(21000087)


Overview of the firm and function

Freshfields Bruckhaus Deringer is a major international law firm, providing business law advice of the highest quality. We want to be the law firm that clients turn to for legal advice where it most matters, wherever in the world that may be. The Firm has over 2,400 lawyers in 28 offices around the world, providing a comprehensive service to national and multinational corporations, financial institutions and governments.

Our people make our firm - we are a people business and want to create a welcoming and supportive environment where all can flourish. We see diversity as a strength which creates fresh perspectives and generates new ideas. We enjoy our work and are determined to do an outstanding job. We deliver best when working in teams. Our culture is a product of the combined mindsets and behaviours of our people which is through the Being Freshfields principles, outlined below:

  • we show respect to everyone
  • we are there for one another
  • we are open with each other
  • we are positive role models

We think and work globally - we don’t just say we are one firm; we act like one firm right across the world. We work wherever our clients need us. This is how we define ourselves, not by reference to where we have offices. Cross-border work isn’t just what we do, it is what we excel at. We understand what it really takes to work across different legal systems and commercial environments and to bridge language and cultural gaps.

We aim to add value in everything we do - we are passionate about helping our clients succeed. We use our experience and creativity to help clients make judgements and achieve their goals. In everything we do, we seek to make a real difference to the communities in which we operate.

The Freshfields Global Centre provides both business and legal services to the firm. Our services are delivered in a way which supports the global nature of our firm and our clients, enables our fee earners to deliver exceptional service to our clients and to do that in a way which is efficient and effective.

Freshfields is committed to promoting equality and diversity and to developing a culture that values differences, recognising that employees from a variety of backgrounds make important and positive contributions to our business and how we service our clients.


Role summary/purpose of job

The Billing Assistant will work with the Germany, US and London Billing teams to prepare and process client bills for the firm ensuring that invoices are sent out efficiently and on a timely basis. The team work closely with their associated Business support group and form an important part of the larger Finance function.

This is a role which will involve working with a large Billing team, split across the firm’s offices in London, US and Germany; we are looking for a flexible team player who thrives in a very busy working environment. The role demands a sharp eye for detail, a good head for figures and a proactive approach to problem solving.

Key responsibilities and deliverables

  • Order work in progress reports, audit reports and draft bills  from the Firm’s global practice management system.
  • Create and format time reports in excel to accompany draft bills, for those clients that require them.
  • Accurately process cost transfers, write offs and deletions, in the Firm’s global practice management system.
  • Review instructions received from partners and PAs to ensure they meet local regulations and do not contravene internal billing policies.
  • Process client bills on to the Firm’s global practice management system, ensuring that client fee deal agreements, local regulations, tax requirements and internal billing policies have been adhered to.
  • Investigate any billing queries raised and report back to the relevant individual, offering suggestions/solutions where necessary.
  • Prepare, process and upload electronic invoices to clients via various ebilling systems, understanding the specific requirements of each.
  • Be a point of contact for partners, fee earners and business support colleagues in local offices, for any billing related questions or queries.
  • Train new team members on billing processes, as required.


Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing.

Freshfields is a Ban the Box employer. We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (e.g. the role you are applying for and the circumstances of the offence). You would have the opportunity to discuss the matter with us before we make a decision.


:Finance Support




:Day Job

Employee Status


Job Type


Job Posting

:Jun 24, 2021, 2:34:30 PM