Assistant Company Secretary & Paralegal


Bessels Green, Southern

Bessels Green, Southern
1 day ago



To assist and support  SQIB Limited and its subsidiary companies with administration, record keeping and legal matters.


Company Secretarial Assistance:  

Assisting in the day-to-day administration of the Company Secretary function including:

  • Filing of documents at Companies House using paper and online filing, both through Companies House Webfiling systems and Diligent Entities (previously Blueprint)
  • Preparation of statutory minutes and registers
  • Minute taking for various Boards and Committees as required
  • Assisting with report writing
  • Liaising with Company Secretary providers in other jurisdictions for non UK based entities, in order to process corporate changes
  • Assisting with the administration of the group’s insurance programmes
  • Maintenance of all company registers, records and legal documents
  • Checking the statutory procedures required for events arising and drafting all paperwork
  • Horizon Scanning - Monitor changes in company law and the regulatory environment
  • Arrange stock transfer agreements, share allotments, payment of dividends
  • Assist with merger and acquisition of companies – including due diligence and providing buyer and seller documents
  • Acquisition, upkeep and administration of the Group’s trademark portfolio including liaising with external trademark lawyers
  • Dealing with Due Diligence and KYC requirements of third parties
  • Maintaining Company Secretarial Diary with key corporate legal dates
  • Manage and maintain the Company Secretary Function’smailbox
  • To undertake other reasonable responsibilities and projects as instructed by the Deputy Company Secretaryand to assist the Deputy Company Secretary as otherwise directed


General Legal Support:

  • Liaising with panel law firms in relation to various work streams as required
  • General policy and procedure management, including assisting with compliance with GDPR, Anti-Bribery and Corruption, Conflicts of Interest and Whistleblowing
  • Working with business stakeholders to review and comment on various materials and agreements from a legal and regulatory perspective
  • Assisting with powers of attorney, signing authorities and notarisation of documents
  • To undertake other reasonable responsibilities and projects as instructed by the Deputy Company Secretary and to assist the Deputy Company Secretary as otherwise directed


  • Previous Company Secretarial experience including filing of Statutory documents
  • Legal Qualification – preferably Law Degree/GDL
  • Knowledge and experience of Diligent Entities (formerly Blueprint)
  • Excellent attention to detail and organisational skills
  • Experience with writing minutes and reports
  • Organised  and efficient
  • Ability to multi-task and work to tight deadlines
  • Ability to work autonomously as well as excellent team-working skills
  • Ability and confidence to take ownership of matters from inception to completion
  • Proactive and positive attitude, with a flexible style that allows for the input of others
  • Trustworthy and ability to maintain confidentiality
  • Excellent verbal and interpersonal communication skills
  • Ability to foster good relationships at all levels both across the business and externally
  • Willing to learn new areas and take on new duties
  • Good IT skills; thorough working knowledge of Microsoft Word, Excel, Internet Explorer, Outlook and Visio

Desirable Skills:

  • ICSA (part qualified)
  • Knowledge and experience of Board pack applications such as Diligent Boards