Tips for writing a Standard resignation Letter

Whenever you leave a job you're required to give a resignation letter to your employer, even if you've had a face to face discussion. A Standard resignation letter is just to confirm to your employer that you will be leaving. Short, detailed and to the point is the best way to express this.

Standard resignation letter format

The simplest way to do this is to state that you're leaving, specify the date, explain the reason of leaving and to say thanks for the opportunity.

  • Date
  • Your Address
  • Addressee details
  • Reason for leaving
  • Resignation date
  • Closing & signature

Create a resignation letter that is detailed enough to identify the reason as to why you will be leaving the company and that you will be serving your notice period. You want them to understand quick and easy that you will be leaving and proceed to carry on with the professionalism for the duration of the notice period.

  • e.g: “If there are any areas in particular you would like me to focus on during my notice period, please let me know”.

This would be a good opportunity to recognise and thank certain members from this employment who have helped you through your journey at the company.

  • e.g: “I would like to thank [Member/’s from company] for their encouragement and help throughout my employment at [Company] that has really helped shape my career thus far.”

Download our free Standard resignation letter sample


Download this template in Words or PDF format:
MS doc PDF



[Insert your name]

[Insert your Address]


[Insert date]


[Insert Recipient name]

[Insert Title]

[Insert Organisation]

[Insert Address]


Dear [Insert manager’s name],

Please accept this letter as notice of my resignation from the position of [Insert job title] at [Insert company].

As per the terms of my employment contract, i will continue to work for the company for the next [Insert notice period length], completing my employment on [Insert last day you intend to work].

I have enjoyed being a part of the team and am thankful for the opportunities you have given me during my time here. If there are any areas in particular you would like me to focus on during my notice period, please let me know.

I hope that I can rely on you for a positive reference in future.


Yours sincerely

[Insert your name]


Don't think that this template is right for you? View our other downloadable resignation letter samples

Why should you have a detailed resignation letter?

Has it come to that time in your life when you are changing career or taking a new path? Got to create a resignation letter but you don’t want to come across negative? Well you are in the right place, for your guide to create a professional detailed resignation letter to leave on great terms.

If your experience working at the company has been what you expected or maybe not so expected and you know it’s time to part ways. Make sure your resignation letter still follows conventions as you want to make sure you maintain good relations post-employment at the company.

Can you put too much detail in a resignation letter?

It’s good to recognise what you shouldn’t put into a detailed resignation letter.

  • Don’t add in any negative context that has reflected on the reason for you leaving. This may affect the relationship between you and the employer for the rest of your time with that company.
  • Try to be to-the-point. The employer doesn’t want to have to take a lot of time reading the letter. This is more just for contract and policy reasons.


Things to remember:

  • Professionalism is key
  • Stay positive
  • Make sure your letter is following the right conventions
  • Follow the procedure regarding the company you are currently employed in



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