How to Write a Cover Letter | 10 Steps to Follow

How to Write a Cover Letter | 10 Steps to Follow

Get your cover letter right.

There are several elements that need to be included in any cover letter. When you know how to write a cover letter properly, you will be able to do it again for any new job applications that you might make. Just follow these simple steps:

  1. Start with your name and postal address. These contact details should be in the top right-hand corner of the cover letter. Include your email address and telephone number as means of contacting you.
  2. Write the date of your letter underneath your contact details.
  3. Add the contact details of your addressee. Start these details on the next line of your cover letter, but on the left-hand side of the paper. Along with the job title, write down the name of the person you are writing to.
  4. Add the job title of the addressee.
  5. Add the company name and address. Again, this should be on the left-hand side of the page.
  6. Address your readers. Leave a line below the contact details then write, “Dear Mrs. Jones,” or whatever the right name might be. If this is unknown, then, “Dear Sir or Madam,” will suffice.
  7. Add the job reference. Before you start the body of the letter, add any reference that has been given for the job application, for example, “Re: Engineering Trainee, Eastern Division” or “ Ref – HR/004.”
  8. Introduce your CV in two or three short paragraphs.
  9. End and sign your letter. In most cases end with, “Yours faithfully” and then your name. Leave a big enough gap so that you can add your signature, whether it is electronic or hand-written.
  10. End your letter informally only in the case where you know the individual you are writing to, perhaps because you are making an internal application within your organisation. In these cases, you can sign off with, “Yours sincerely,”

What to include in a cover letter

  • Say you are submitting your CV and application form in the main body of your cover letter.
  • Don´t cover everything in your CV. This tends to create the unwanted impression that you are merely repeating yourself. It is best to highlight one or two points from your CV if they are especially pertinent to the job you are applying for.
  • Keep the letter simple. One sentence is fine if you can say all that you want to in only a few words. If you need to progress to a second paragraph, include a line break. This avoids any large, lengthy text passages and makes the letter easier to read.
  • Upload your cover letter with Monster.

Remember that your cover letter is the first thing that a potential employer will look at when considering your application. Dedicate the time and effort into getting it right and you will have taken your first step towards a new job!