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Tips for writing a formal notice letter

A formal resignation letter is very simple and to the point. The main point of this letter is to tell your employer that you will be leaving the company and when your leave date will be.

It is not necessary to explain why you are leaving as it would not be in your contract to do so. If you don't feel like providing any more information or thanks to your employer when resigning that’s completely fine, you can provide just the bare bones of information on your resignation letter.

Keep it short, and keep it simple.

Formal resignation letter format

This should include the main factors of:

  • Manager Name
  • Department
  • Job Title
  • Company
  • Date of letter
  • Duration of your notice period
  • Sign off

 

Why should you have a formal resignation letter?

This depends on what sort of environment your current job is. However it is always safe to go with a formal resignation letter as it is professional and the most popular with companies and businesses.

Don’t know how to create one? You’re in the right place.

 

Download our free Formal resignation letter template

Monster has put together a formal resignation letter template for you to download below in Words or PDF format:

 

Download This Template
MS doc PDF

 

[Insert date]

 

[Insert Manager Name]

[Insert Department]

[Insert Job Title]

[Insert Company]

 

Dear [insert manager’s name],

Please accept this letter as notice of my resignation from the position of [insert job title] at [insert company].

As per the terms of my employment contract, I will continue to work for the company for the next [insert notice period length], completing my employment on [insert last day you intend to work].

Yours sincerely

[INSERT NAME]

 

Things to remember:

  • Professionalism is key
  • Stay positive
  • Make sure your letter is following the right conventions
  • Follow the procedure regarding the company you are currently employed in

 

Don't think that this template is right for you? View our other downloadable resignation letter samples.


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